We are currently seeking an Administrative Services Support Assistant for our Oil & Gas client located in Washington DC.

Job Posting Title: Administrative Services Support

Description: Office Assistant, Washington, D.C. Government Affairs

Site Location: Washington, DC

Telework designation: Part-Time Telework (hybrid)

Role Overview: 

Performs a variety of duties to include administrative responsibilities and other operational support tasks as assigned. Duties require accuracy, judgment, initiative, discretion, and flexibility. Adheres to company and department policies and objectives. May work with confidential information.

Essential Duties and Responsibilities may include but not limited to:

• Perform general office duties such as reviewing and drafting correspondence, copying and scanning documents, filing, faxing, etc.; maintain various files.
• Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward requests to appropriate contact for attention.
• Make sure the office is kept organized and in a safe manner; follow office safety rules.
• Maintain inventory of office supplies and order supplies when necessary.
• Book travel and hotel arrangements as needed. Prepare itineraries and routine expense reports.
• Receive and distribute all incoming hard copy and electronic mail and coordinate outgoing mail, including courier services and interoffice mail distribution.
• Provide meeting support as needed (e.g., schedule conference rooms, coordinate catering, maintain visitor offices, distribute agendas and information packets, etc.)
• Respond to requests from staff and supervisor for administrative support.
• Coordinate and complete assigned expense reports as needed.
• May provide research on various assigned topics and produce reports, newsletters and analysis.
• Responsible for audiovisual equipment set up for videoconference meetings.
• Perform other duties as assigned. Duties may include space planning and move coordination, and assistance with system administration.

Basic qualifications:

• Requires a high school diploma or equivalent and five years of office administrative support experience.
• Proficient in Microsoft 365, Outlook, Teams, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Must possess strong research skills.
• Team player who seeks to become an integral part of an active government affairs team.

Minimum qualifications:

• Must be proactive, have strong organizational skills, use individual initiative and follow assignments through to completion.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Demonstrated knowledge of filing systems and common office procedures.
• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.