Overview:

We are looking for an experienced and highly organized Executive Assistant/Office Manager to join our team. The ideal candidate will be responsible for being the Executive Assistant to the Pastor, supporting other staff, and managing smooth day-to-day office operations. This individual will be expected to handle various tasks including scheduling meetings, managing correspondence, and maintaining office supplies. The successful candidate will have excellent organizational skills, strong attention to detail, the ability to multitask, and possess an understanding of family systems.

Responsibilities:

• Performing routine Executive Assistant duties to the Pastor including answering the telephone, receiving guests, and relaying messages to the pastor via texting, emailing, or by phone.

• Working collaboratively with the Pastor to prepare for Sunday worship and special worship services.

Communications & Design:

• Designing church advertisements such as seasonal bookmarks, fliers, and signage.

• Updating the church webpage with the newsletter and calendar information.

• Maintaining all files of the church’s business, membership records, and marriage certificates.

• Managing and overseeing the general needs of the office.

• Preparing Sunday School attendance.

Church Bulletins:

• Designing, creating, printing, and distributing the bulletin and its contents for all seasons with input from the Pastor and Director of Music weekly.

• Assisting the Presbyterian Women with dedications of poinsettias at Christmas and lilies at Easter.

The VOICE newsletter:

• Designing, creating, collecting articles, printing, and distributing the monthly church newsletter, The VOICE.

Session (i.e. Board of Directors):

• Maintaining copies of monthly Session minutes and updating the Register of Session Minutes for approval of Presbytery.

• Compiling reports from committee Chairs and distributing to Session members prior to monthly meeting.

• Preparing the Annual Statistical Report and Necrology Report each January.

Food Pantry:

• Assisting with the Food Pantry Ministry in the church, taking phone calls, greeting folks at the door, and being a warm and welcoming presence.

Bookkeeping Duties include (but are not limited to):

This individual will be responsible for routine bookkeeping tasks using Realm accounting software. These tasks include:

• Recording member contributions in Realm accounting software.

• Preparing weekly bank deposits.

• Preparing semi-monthly payroll for six employees.

• Processing and paying invoices received by the church in a timely manner.

Job Type: Full-time

Pay: $26,000.00 - $28,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Ability to Commute:

• Paducah, KY 42001 (Required)

Ability to Relocate:

• Paducah, KY 42001: Relocate before starting work (Required)

Work Location: In person