5 Project Administrator Jobs in Irvine, CA
FirstService Residential - California is Hiring a Project Administrator Near Irvine, CA
Compensation: $22-25/hr
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Job Responsibilities:
- Contributes to and supports project goals through performance of routine tasks and processes.
- Process and maintain project related documentation, such as agreements, contracts, purchase orders, and work authorizations.
- Assists with project administration deliverables, including reviewing and/or preparing requisitions, status reports, change orders, payment applications, and other invoices associated with the project.
- Support project management team responsibilities to identify requirements, estimate costs, prepare schedules, track progress, and coordinate completion of required work.
- Maintain and update project databases
- Create and manage project plans, timelines, and budgets
- Participate in building evaluations and due diligence reviews and assist with preparation of physical audit reports.
- Assists in project close-out procedures.
- Write and maintain SOPs for assigned projects.
- Create project communications for internal and external stakeholders.
- Perform related assignments, as required, in the daily operation of the group.
- Develop and manage Trello boards and templates to support project management.
- Travel to project sites to document progress and answer questions from clients.
- Develop and implement process improvements and best practices.
- Highly organized
- Excellent communication and problem-solving skills
- A background in utilizing Trello and creating new Trello boards and templates.
- Associates or bachelor’s degree in Construction Management, Business Administration, Communications, or related field - preferred but not required
- Minimum one year of related experience preferred in project administration and management
- Knowledge of Trello and ability to create new Trello boards and templates
- Experience in writing SOPs
- Proficiency with Microsoft Office Suite
- Strong organizational and administrative support skills with understanding of project management business.
- Able to develop client relations, client management and consultation skills.
- Strong organization skills with high attention to detail.
- Skilled in oral and written communication
- Must be able to lift 50 lbs.
- Must have finger dexterity for typing/using a keyboard.
- Work is performed in a variety of environmental conditions, with exposure to outdoor temperatures, weather variations, traffic and equipment noise, equipment vibrations, vehicle and/or chemical fumes, chemicals such as cleaning solvents and grease, machinery and their moving parts and dust.
- Work duties may require the ability to stand or walk on hard surfaces for frequent and prolonged periods of time.
- Must be able to respond to requests and communicate to staff, coworkers, clients, and vendors.
- Consistent and regular attendance required.
- Some exposure to dust and noise.
- Some heavy lifting, standing, climbing.
Tools & Equipment Used:
- General office equipment.
- Tools and software common to the project management industry.
- Valid California State Driver’s License and state mandated insurance.
What We Offer:
- Medical, dental, and vision plans (full time and part time 30 hours)
- Part time 20 hours qualify for dental and vision
- 401K match
- Time off including vacation, sick, and company paid holidays
- Pet insurance available
- Verizon discount
- Tuition reimbursement
- Legal services
- Free emotional wellbeing and daily life assistance support for all associates
- Domestic partner coverage
- Health savings account
- Flexible spending account
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.
Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.
Job Summary
Full Time
Residential Real Estate Brokerage & Management
$79k-102k (estimate)
07/03/2024
07/31/2024
www.fsresidential.com
Irvine, California
7,500 - 15,000
Geoffrey Brennen
<$5M
Residential Real Estate Brokerage & Management
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About FirstService Residential - California
Founded in 1988 and headquartered in Dania Beach, Florida. FirstService Residential, a subsidiary of FirstService Corporation, is a leading property management company in North America. FirstService Residential oversees more than 6,500 residential and commercial associations including 1.5 million residential units and over 50 million square feet of commercial space across 21 U.S. states and three provinces in Canada. The company has more than 12,000 employees driving local market expertise and manages in excess of $6 billion in annual budgets.
The job skills required for Project Administrator include Project Management, Microsoft Office, Administrative Support, Written Communication, Problem Solving, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Administrator positions, which can be used as a reference in future career path planning. As a Project Administrator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Administrator. You can explore the career advancement for a Project Administrator below and select your interested title to get hiring information.
If you are interested in becoming a Project Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Administrator job description and responsibilities
A construction project administrator manages the contracts and other administrative aspects of a construction project.
01/28/2022: Oklahoma City, OK
A project administrator aims to support the project team and manager.
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A project administrator's main duties are to undertake the administrative responsibilities of projects or programs.
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A project officer provides vital support to a project by monitoring deadlines for each project task and closely monitors the project schedule.
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As administrative professionals, they generally support a project and are vital to the completion.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Administrator jobs
Demonstrated Project Coordination Experience Preferred.
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Ensure that all project staff are facilitated with the required office tools to undertake their assignments and liaise with the EPC Contractor to maintain project equipment and assets.
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Entry Level Project Administrator JobsLittle to no experience required.
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Medium-sized and large organizations employ professionals with different skills and backgrounds to complete projects.
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Proven priority-setting and project management skills.
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