TITLE: Office Administrator

REPORTS TO: General Manager

SALARY STATUS: Non-Exempt (hourly)

JOB SUMMARY

The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration.

Most benefits start on day 1 including 4-day schedule, medical and PTO:

• Medical (Employer covers 50% of Teammate)
• Dental
• Vision
• Life Insurance
• AD&D
• 401k with Match
• PTO
• Paid training
• CE classes
• 4-day work weeks (rotating Fridays)
• Recognition Program monthly and Quarterly

DUTIES / RESPONSIBILITIES

• Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments.
• Provide accurate, timely payroll and HR-related administration and recordkeeping.
• Collect and record payments for completed repairs and manage A/R.
• Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle.
• Asks for the sale and/or attempt to schedule customers for an estimate to achieve closing ratio goal.
• Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports.
• Reviews repair orders for accuracy.
• Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office.
• Attend daily release meetings.
• Other duties as assigned.

• 3 years of prior general office management, A/P, A/R and payroll experience required.
• High school degree, college degree preferred.
• Skill in preparing, analyzing and interpreting workload data
• Knowledge of and use of word processing and management systems
• Strong attention to details.
• Ability to receive direction and work well with others.
• Good verbal and written skills
• Proficient with Microsoft Office (Outlook, Word, Excel)
• Valid driver’s license and insurable driving record.
• Must be able to work the following days and hours:
  • Monday – Thursday (7:00 a.m. – 6:00 p.m.)
  • Every 4th Friday (7:00 a.m. – 6:00 p.m.)

Essential physical requirements include:

• Ability to stoop, bend and kneel, squat, kneel and pulling
• Extended periods of kneeling, bending, squatting and stooping
• Carry and lift heavy objects (up to 50lbs)
• Standing, sitting and walking
• Performing repetitive motions

Exposure to:

• Paint, fumes and particles
• Dirt / Dust
• Chemicals / Toxins
• Varying heat / cold
• Intermittent noise