Hi,

Hope you are doing great!

Position: Junior Executive Assistant

Location: Rockville, MD(Hybrid)

Duration: Fulltime

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and handling of their day-to-day activities. The role requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities

• Administrative Support Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. Handle phone calls, emails, and correspondence, ensuring prompt responses and appropriate delegation.
• Meeting Coordination Prepare agendas, take minutes, and distribute them for executive meetings. Follow up on action items to ensure timely completion.
• Documentation and Reports Draft, review, and edit documents, presentations, and reports. Maintain accurate records and files, both electronic and physical.
• Project Management Assist in the planning and execution of special projects. Track project milestones and deliverables.
• Communication Liaison Act as the primary point of contact between the executive and internal/external stakeholders. Ensure clear and effective communication.
• Office Management Oversee office operations and procedures. Order office supplies and manage inventory.
• Confidentiality Handle sensitive information with the utmost confidentiality and discretion.
• Event Planning Organize and coordinate company events, meetings, and conferences. Handle logistics, invitations, and on-site management.
• Miscellaneous Tasks Perform other duties as assigned to support the executive team, inclusive of driving CEO to meetings and office and maintaining company vehicle as needed.

Qualifications

• Education bachelor’s degree in business administration, Communications, or a related field preferred.
• Experience Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

Skills

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to multitask and prioritize tasks effectively.

Strong attention to detail and problem-solving skills.

Ability to work independently and as part of a team.

High level of professionalism and confidentiality.

Personal Attributes

Proactive and self-motivated with a positive attitude.

Strong interpersonal skills and ability to build relationships.

Flexibility and adaptability to changing priorities and work demands.

Working Conditions

Primarily office-based with occasional travel for meetings and networking events during business and non-business hours.

Flexible working hours may be required to accommodate the executive's schedule.

Thank you,

Priyanka Bandi|Talent Acquisition Associate

Fixity Technologies

w: 1-630-931-8010 

Email: priyankab@fixitytech.com| Web: www.fixitytech.com

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