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Florida Agricultural and Mechanical University
Tallahassee, FL | Full Time
$43k-54k (estimate)
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Administrative Assistant (17495)
$43k-54k (estimate)
Full Time | Colleges & Universities
3 Weeks Ago
Florida Agricultural and Mechanical University is Hiring an Administrative Assistant (17495) Near Tallahassee, FL
Position Vacancy Announcement
Florida A&M University's College of Pharmacy and Pharmaceutical Sciences is pleased to announce the acceptance of qualified applications for the Administrative Assistant vacancy. This position provides primary administrative support to the Associate Dean for Student Affairs (ADSA) requiring a high level of discretion and independent decision making to ensure effectiveness in the ADSA's areas of responsibility.
ResponsibilitiesServes as the initial point of contact for all inquiries to the ADSA; Uses knowledge of the responsibilities and priorities of the ADSA , and of the College, to manage all requests; Understands the import of higher-level requests and attends to them immediately or as needed which may/may not require communication with the ADSA; Extensive knowledge of the network of key College and University officials, donor organizations and individuals , required; Responsible for maintaining the calendar for the ADSA , e-mails, scheduling of all meetings , securing meeting space and creating agendas; Acts as liaison for the ADSA with key University officials, faculty, staff, students, stakeholders, foundations, and the community; Maintains a comprehensive tracking system of future meetings and items that need attention; and Maintains a comprehensive filing system on SharePoint and DropBox.
Assists the ADSA with the admission process and procedures for the College including but not limited to communicating with students regarding the process, University Admissions, coordinating PharmCAS assignments , maintaining records , creating a database in MS Excel, and assisting with updated policies for Student Handbook and on the College's website; Provides administrative support , as necessary , to the College Admission Committee; Coordinates the ADSA's activities and functions requiring frequent contact with other senior-level administrative and academic offices throughout the College and the University; Provides the ADSA with background information and other support materials in preparation of such functions; Interacts directly with the Offices of the Provost, Vice Provosts, Vice President of Student Affairs, and Colleges within the University to gather information; and acts as a resource for their inquiries and requests.
Defines scope, conducts research , analyze and prepares information , reports, correspondence, and other materials for use by the Dean, ADSA and other senior staff members in the College; Coordinates New Student Orientation for pre-professional and professional students; Assists with the College Student Ambassadors and the RxCARE Programs; Composes correspondence independently; Prepares preliminary responses to letters , general correspondence, and personal inquiries of a sensitive nature, including faculty, students , and staff grievances and Coordinates and assist the ADSA with meeting various reporting requirements, operational responsibilities, and organizing programs , functions , and activities; Coordinates special Student Affairs events; Oversees the Office Student Affairs budget ; and Performs other duties as needed.
Minimum QualificationsA high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years.
Recommended Competencies
Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment;
Ability to communicate and present information effectively to internal and external audiences;
Ability to multi-task, develop and present workshops or training, and to advise and guide students specific to pharmacy learning opportunities;
Demonstrates a positive attitude and work ethic;
Excellent organizational skills;
Ability to work with a diverse student population;
Excellent computer skills;
Demonstrates willingness to learn/enhance skills needed to perform responsibilities;
Knowledge of licensure requirements for pharmacists and pharmacy technicians;
Ability to work with a diverse student population;
Excellent computer skills;
Ability to use Microsoft office suite (Word, Excel, PowerPoint, etc.)
Excellent communication skills, both verbal and written; and
Observes schedules and meets assignment deadlines.
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer including minorities, Veterans’, and individuals with disabilities. The university supports the Florida Board of Governor’s “Statement of Free Expression”; activities protected under the First Amendment to the United States Constitution and Article 1 of the State Constitution. Expressive activities protected do not include defamatory or commercial speech.”
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.
Florida A&M University's College of Pharmacy and Pharmaceutical Sciences is pleased to announce the acceptance of qualified applications for the Administrative Assistant vacancy. This position provides primary administrative support to the Associate Dean for Student Affairs (ADSA) requiring a high level of discretion and independent decision making to ensure effectiveness in the ADSA's areas of responsibility.
ResponsibilitiesServes as the initial point of contact for all inquiries to the ADSA; Uses knowledge of the responsibilities and priorities of the ADSA , and of the College, to manage all requests; Understands the import of higher-level requests and attends to them immediately or as needed which may/may not require communication with the ADSA; Extensive knowledge of the network of key College and University officials, donor organizations and individuals , required; Responsible for maintaining the calendar for the ADSA , e-mails, scheduling of all meetings , securing meeting space and creating agendas; Acts as liaison for the ADSA with key University officials, faculty, staff, students, stakeholders, foundations, and the community; Maintains a comprehensive tracking system of future meetings and items that need attention; and Maintains a comprehensive filing system on SharePoint and DropBox.
Assists the ADSA with the admission process and procedures for the College including but not limited to communicating with students regarding the process, University Admissions, coordinating PharmCAS assignments , maintaining records , creating a database in MS Excel, and assisting with updated policies for Student Handbook and on the College's website; Provides administrative support , as necessary , to the College Admission Committee; Coordinates the ADSA's activities and functions requiring frequent contact with other senior-level administrative and academic offices throughout the College and the University; Provides the ADSA with background information and other support materials in preparation of such functions; Interacts directly with the Offices of the Provost, Vice Provosts, Vice President of Student Affairs, and Colleges within the University to gather information; and acts as a resource for their inquiries and requests.
Defines scope, conducts research , analyze and prepares information , reports, correspondence, and other materials for use by the Dean, ADSA and other senior staff members in the College; Coordinates New Student Orientation for pre-professional and professional students; Assists with the College Student Ambassadors and the RxCARE Programs; Composes correspondence independently; Prepares preliminary responses to letters , general correspondence, and personal inquiries of a sensitive nature, including faculty, students , and staff grievances and Coordinates and assist the ADSA with meeting various reporting requirements, operational responsibilities, and organizing programs , functions , and activities; Coordinates special Student Affairs events; Oversees the Office Student Affairs budget ; and Performs other duties as needed.
Minimum QualificationsA high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years.
Recommended Competencies
Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment;
Ability to communicate and present information effectively to internal and external audiences;
Ability to multi-task, develop and present workshops or training, and to advise and guide students specific to pharmacy learning opportunities;
Demonstrates a positive attitude and work ethic;
Excellent organizational skills;
Ability to work with a diverse student population;
Excellent computer skills;
Demonstrates willingness to learn/enhance skills needed to perform responsibilities;
Knowledge of licensure requirements for pharmacists and pharmacy technicians;
Ability to work with a diverse student population;
Excellent computer skills;
Ability to use Microsoft office suite (Word, Excel, PowerPoint, etc.)
Excellent communication skills, both verbal and written; and
Observes schedules and meets assignment deadlines.
Pay Plan
This is an USPS (University Support Personnel System) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.
Equal Opportunity/Access
Florida A&M University is an Equal Opportunity Employer including minorities, Veterans’, and individuals with disabilities. The university supports the Florida Board of Governor’s “Statement of Free Expression”; activities protected under the First Amendment to the United States Constitution and Article 1 of the State Constitution. Expressive activities protected do not include defamatory or commercial speech.”
Veterans'
Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$43k-54k (estimate)
POST DATE
06/07/2024
EXPIRATION DATE
07/19/2024
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