Overview

The Administrative Assistant will provide support for the Intellectual Property (“IP”) law department. The ideal candidate will have excellent organizational skills, possess good verbal and written communication skills, superior attention to detail, have the ability to handle tasks in a fast-paced environment, prioritize in accordance with deadlines, and work with a wide range of constituencies in a polite and professional manner.

Responsibilities

• Assist with conflict checks, opening new matters, time entry, and billing
• Assist with managing daily uploads/downloads from client portals
• Prepare reimbursements using Chrome River, coordinate travel
• Review, scan, file and save incoming mail (documents, e-mails and facsimiles) to Netdocs/Outlook
• Learn and master specialized IP software to handle IP specific tasks
• Other duties as assigned

Qualifications

• High School Diploma or GED required 
• Minimum of two (2) years of experience in an administrative support role required
• Prior law firm and Intellectual Property experience, specifically in Patent Prosecution, preferred 
• Working knowledge of all Microsoft Office platforms preferred
• Other required skillsets and attributes include:
  • Highly organized and detail-oriented
  • Proactive and result-oriented
  • Skilled in coordinating and managing multiple projects/assignments/priorities simultaneously 
  • Excellent communication and interpersonal skills
  • Works effectively within a team environment

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.