The HR Administrative Assistant works with managers, supervisors, applicants, the general public and the HR team in a courteous and helpful manner. They will provide administrative support to staff within the HR Department.

Primary Responsibilities:

Greets visitors and assists incoming applicants to the application, compliance, interview and orientation procedure for Black Bear Casino Resort, Fond-du-Luth Casino and Fond du Lac.

Responds to phone calls, emails and in person questions regarding employment and or applications as well as other aspects of HR.

Responds to phone calls and or emails from employees, supervisors and managers as needed and refers any questions or requests to the HR Manager.

Assists HR Specialists with making calls for interview and drug test scheduling as needed.

Responsible for taking messages for staff members and ensures inquiries are sent to the appropriate team members and handled in a timely manner.

Distributes internal and external mail to HR staff members and logs all incoming mail as needed.

Fills out, sends and ensures all faxes, including employment verifications.

Performs routine data entry for employees, supervisors and managers including information change, banking information and positions applied for.

Data entry of incoming applications and the relevant information into HRIS systems for hiring.

Generates a variety of reports including applicants for permanent, open until filled and non-permanent job folders.

Ensures all applications are complete and filled out correctly including tribal verification. Contacts applicants if there are any errors or missing information to ensure the application can be entered into HRIS systems.

Logs and files all applications.

Check in applicants and hand out job descriptions to interviewees as they arrive.

Organizes and maintains a detailed list and file of all current job listings and job descriptions.

Create or gather employee personnel files as needed for managers, directors and orientation.

Daily filing of employee transactions.

Ensures orientation packets are complete and information is sent out to those needed in order to prepare and assist in the orientation process.

Takes and copies notes from HR meetings and distributes them to staff as needed.

Organize and keep record of HR schedules including days off, interviews, meetings and manager's schedule.

Assists HR team with various work as needed.

Ensure that the confidentiality of all employees, applicants, and records is respected.

Display a responsive and professional manner in solving all requests, complaints, and problems.

Maintain a clean and organized work area.

Represent the Reservation Business Committee and the Casino Resort in a positive and professional manner in the community.

Recognize that employees have certain personal responsibilities which affect the operational efficiency of the Casino Resort.

Maintain proper attendance in accordance with Black Bear Casino Resort. Provide adequate notice to supervisor in accordance with Black Bear Casino Resort policy.

Recognizes that each employee is a representative of the Casino Resort and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of every person (co-workers, applicants, visitors, etc.).

Cross Training is a mandatory function of HR.

Other duties as assigned.

Physical Requirements:

Normal physical requirements with some bending and stooping required.

Job Requirements:

Ability to communicate effectively orally and in writing is required.

Ability to provide excellent customer service skills.

Ability to work independently and/or take direction in a team setting.

Establish deadlines and determine work priorities is required.

Attention to detail and accuracy is required.

Must become knowledgeable of Tribal and TERO laws.

One year or more experience within an office environment, and familiarity with office operations is preferred.

Knowledge of various computer applications is required (Microsoft, Excel, Outlook).

Knowledge of office equipment and machinery (Fax machines, scanners, printers, copiers).

Must be able to work a flexible schedule. Current shifts are rotating from 6-2, 10-6, 11-7 with a half hour for lunch.

Preferred high school diploma or GED.

Subject to a pre-employment, post-accident, return-to-duty, follow-up, and random drug testing in addition to a comprehensive background check.

Some travel may be required.

NATIVE AMERICAN PREFERENCE

APPLY TO:

Human Resource Department

Second Floor, Black Bear Hotel

1785 Hwy. 210, Carlton, MN 55718