Description

Scope of Position

The Culinary Administrative Assistant is responsible for assisting the Executive Director of Culinarys office and aid the Executive Steward, and senior kitchen leadership team in effective and efficient verbal, written and electronic communication with guests, Culinary and Stewarding Associates in addition to other hotel departments as necessary.

Position Requirements :

• Professional demeanor appropriate for a luxury environment.
• Minimum of 1 year experience as an Administrative Assistant or related experience in a large complex / luxury property preferred.
• Ability to interact effectively with Associates at all levels of the organization.
• Proficient in the use of MS Office Suite programs (MSWord, Excel, PowerPoint, Outlook).
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Strong, positive guest and employee relation skills.
• Ability to meet deadlines, work with little supervision and be flexible to handle interruptions.

Responsibilities

• Administer office duties to include, but not limited to, answering telephone calls, processing mail, filing, processing invoices and ordering supplies.
• Retrieve and direct all mail, banquet event orders and last-minute requests for Culinary & Stewarding department.
• Set up, organize, and maintain correspondence files and other departmental records.
• Assists or prepares correspondence as requested.
• Assists with employee engagement and community service events as needed.
• Communicate through e-mail, personal interaction and written information with Chef de Cuisines, Executive Sous Chef, Executive Banquet Chef, Executive Steward, Sous Chefs and Chef de Parties on behalf of the Executive Director of Culinary as required as required.
• Act as a liaison between all other departments and the culinary leadership team, communicating information about Human Resources needs, Catering and Sales requests, VIP's, Executive Office, and last-minute information.
• Assist stewarding department with administrative duties as needed.
• Assist with recruiting of culinary employees through candidate assessment and pre- screening.
• Assist with payroll records and vacation schedules for culinary associates.
• Prepare and update Food Hygiene and Health & Safety records.
• Attends Event Order meeting as a support to Executive Steward and Culinary Leadership as requested.
• Completes assignments and projects in a timely manner.
• Perform other duties as assigned by Human Resources Managers.

Education

• 2-year degree from an accredited university; 2 years experience in the culinary or related professional area; certified trainer.
• 4-year bachelor's degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major.

Skills and Abilities

• Ability to communicate in the English language. Second language is a plus.
• Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
• Ability to meet deadlines, work under pressure and work independently.
• Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

• Sit or stand at a desk for long periods of time.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Use telephone and computer keyboard on a daily basis.
• Must be physically fit in order to lift, pull and push items up to 50 pounds.
• Requires standing / walking / reaching and bending throughout shift.
• Must be able to frequently move throughout the resort to have access to all food and beverage outlets / venues.

Last updated : 2024-07-31