Join our dedicated Records & Information Governance team as a Records Associate. Your role will focus on identifying, reviewing, and preparing files for destruction according to our Retention lifecycle, ensuring meticulous adherence to established procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

File Review and Preparation:

• Collaborate with other teams to review binders, red weld folders, and loose-leaf files within boxes.
• Confirm files slated for destruction and consolidate files not part of the destruction order, returning them to the warehouse shelves.

Process Adherence:

• Follow detailed instructions from the Warehouse Supervisor, documenting each step of the retention process in a worksheet and a computer system.
• Mark boxes and files with barcodes for destruction or preservation as per instructions.

Communication and Coordination:

• Maintain consistent communication with the Warehouse Supervisor via email and phone to ensure accuracy and consistency in the retention process and record keeping.

Daily Operations:

• Understand and manage daily retention requirements, reviewing boxes, files, and documents to be destroyed or preserved, and record these activities appropriately.

Documentation and Reporting:

• Collect and secure all relevant paperwork, receipts, and documentation from the offsite storage vendor for delivery to the Warehouse Supervisor.
• Promptly report any retention issues, concerns, or problems encountered at the offsite storage vendor to the Warehouse Supervisor.

QUALIFICATIONS, SKILLS, AND COMPETENCIES:

• High School diploma or equivalent.
• 3-5 years of experience in the Records Management industry.
• Familiarity with Records Management Software eg.(iCompli Records Manager, LegalKEY, File Trail).
• Proficiency with MS Office Suite (Word, Excel, Outlook).
• Exceptional attention to detail and strong written and verbal communication skills.
• Physical ability to lift and move boxes weighing up to 35 pounds.

Join our team and play a critical role in managing and safeguarding our records lifecycle. If you have the required experience and skills, and are ready to take ownership of our retention process, apply today!