Position Purpose

Plans, organizes, coordinates, and monitors Specialized Academic Support Services (Special Education, Psychological Services, Student Support Services 504 Program, Dyslexia and Multi-Tiered System Support) funding to support the district’s educational goals and objectives; establishes and maintains overall organizational, managerial accountability structures; provides guidance to campuses in preparing special populations funded plans, maintaining appropriate documentation and ensuring compliance with federal, state, and local policies and procedures.

ESSENTIAL JOB FUNCTIONS

• Develops and analyzes budget projections to ensure use of funds and cost-effectiveness of operations are at optimal levels.
• Assists leadership with preparation of annual budget presentations and budget workshops.
• Oversees Position Control Management, in collaboration with HCM, Grants, and Finance.
• Ensures that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.
• Supports externally funded programs including but not limited to federally funded Special Education Programs under the auspices of IDEA-B and Every Student Succeeds Act, Title VII Indian Education Formula Grant, Texas Education for Homeless Children & Youth Grant, and Dyslexia grant.
• Produces monthly and annual budgets to actual expenditures reports; prepares and submits all budget adjustments/amendments; and prepares, reviews and/or approves expenditure reclassification journal entries.
• Prepares, manages, and maintains TEA grant applications and respective amendments for the Special Education grants.
• Assists Grants Development with the grant application processes for the Student Support 504 Program and Dyslexia.
• Oversees TEA grant monitoring, data collection, and tracking of specially funded programs.
• Conducts administrative staff training to ensure compliance with District and federal guidelines.
• Provides budgetary and accounting guidance to administrative office staff, Directors, Assistant Directors and Coordinators for Special Populations.
• Assists with the preparation of annual contracts.
• Responds to questions and inquiries from staff, vendors, auditors, and others as appropriate.
• Maintains department budgetary reports, generates reports needed to manage funds, and provides information to staff for program planning.
• Monitors and processes Grant closeouts.
• Manages Kronos timekeeping process for Specialized Academic Support Services.
• Assists with the District's independent and internal audits for Specialized Academic Support Services funding sources.
• Evaluates accounting procedures, systems, and controls in the department and recommends improvements in their design, implementation, and maintenance.
• Compiles, maintains, and files all physical and computerized reports, records, and other documents required.

Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

• Selects, trains, supervises, and evaluates staff, and makes recommendations relative to assignment, retention, discipline, and dismissal.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of budgeting, accounting systems, and payroll processing.
• Knowledge of computerized financial applications and accounting systems.
• Knowledge of Texas Education Agency’s Financial Accountability System Resource Guide (FASRG).
• Knowledge of applicable federal and state laws regarding education and students.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of budget control methods, policies, and procedures.
• Ability to manage a budget and work within the constraints of that budget.
• Knowledge of budget control methods, policies, and procedures.
• Skill in researching and interpreting relevant data.
• Skill in program management, program planning, program development, implementation and evaluation.
• Skill in communicating effectively in both oral and written forms as appropriate for the needs of the audience.
• Skill in complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Skill in conducting cost-benefit analyses, including using judgment and creativity in considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Ability to plan, assign, and/or supervise the work of others.
• Ability to analyze and interpret technical data, in order to summarize for technical and non-technical employees, as well as, senior management.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Ability to understand, interpret, and apply rules, policies and procedures relating to District operations.
• Ability to prepare financial and accounting records.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved procedures.
• Ability to use software to access databases, email, do word processing, create presentation, and create spreadsheets for complex data analyses and accounting reports.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

• Travels to school district buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education: Bachelor’s degree from accredited college or university in Business Administration, Finance, Accounting or related subject.
• Certification/License:
• Certification preferred such as,
• Certified Texas School Business Specialist (CTSBS) from TASBO;
• Certified Texas School Business Official (CTSBO) from TASBO;
• Registered Texas School Business Administrator (RTSBA) from TASBO.

• Experience: 5 years’ experience required including:
• Accounting, Finance, or Business Administration;
• Experience preparing and administering payroll and annual budgets.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Job Type: Full-time

Pay: $66,479.00 - $80,392.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location