89 Office Assistant Jobs in Oakland, CA
Foss Maritime is Hiring an Office Assistant Near Oakland, CA
OFFICE ASSISTANT
Performs administrative duties to support Office Manager and Regional Managers as assigned, such as payroll and shore side employee scheduling functions in accordance with established company policies, procedures, and practice.
Essential Functions:
Human Resource Function
- Assist in maintaining employee documentation
- Prepare and provide current/former employees with Sea-Time letters
- Works with HR departments to ensure region is in compliance with state and federal employment practices in addition to company policies.
- Identifies and corrects timecard discrepancies into computerized timekeeping system and verifies accuracy of data in accordance with the CBA prior to transmission to payroll department.
- Researches and advises all necessary corrections to any payroll detail.
- Assists in purchase requisition creation for order requests
- Assists with processing invoices and purchase orders using SAP and Esker.
- Assists in development, implementation and maintenance of the centralized filing system for regional documents in accordance with established company procedures and retention guidelines.
- Works with IT staff to maintain office computer network system.
- Tracks regional financial expenditures and processes reimbursement documents.
- Provides administrative support to Office Manager and other Regional Managers including, but not limited to, preparing correspondence and port employee events.
- Performs special duties and other projects as assigned.
- Adheres to all company policies.
- Accomplishes all tasks as appropriately assigned or requested.
- Assist in maintenance of Marine Operating System
- Be a leader for "SpeakUp", including encouraging peers to exhibit a safe and ethical culture.
- Understands and complies with all Company policies and procedures, including EEO, Non-Discrimination, Harassment, and Saltchuk Code of Ethical Business Conduct.
- Understands regional/department goals and objectives.
- Performs other duties as assigned.
- Accomplishes all tasks as appropriately assigned or requested.
- Strong oral/written communication and interpersonal skills in order to interact across all lines and to cultivate and maintain positive working relationships.
- Ability to prioritize and change direction as business necessitates utilizing sound judgment skills.
- Ability to remain calm in pressure situations and remain focused with constant interruptions.
- Must be detail oriented and have a strong mathematical aptitude.
- Ability to handle confidential and sensitive information with diplomacy, discretion, and tact.
- Ability to learn company specific computer applications that may include: MobileOps, FACE, SAP, Esker and ADP.
- Knowledge of general office procedures and effectively utilizing related equipment including, personal computers, copiers, fax machines and telephones.
- Proficient knowledge of computer software applications, specifically Microsoft Word and Excel.
Licenses : Valid Driver's License
Experience : Prior experience in a general office administration support capacity is desired. 2-4 years' experience in the maritime industry is strongly desirable.
Job Summary
Full Time
$49k-62k (estimate)
06/17/2024
07/06/2024
foss.com
LONG BEACH, CA
1,000 - 3,000
1889
Private
WENDALL KOI
$200M - $500M
Durable Manufacturing
Related Companies
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
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Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
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More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
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Office assistants handle organizational and clerical support tasks.
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Office assistants perform various tasks to ensure that the business runs organized and efficient.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical Office Assistant Programs Promote Confident Leadership Skills.
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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
