Our client, a Luxury Brand in NYC, is seeking an Executive Assistant to join their team on a temp basis ASAP!

You must have 3 years of EA experience within the Beauty/Fashion/Luxury industry to be considered.

Responsibilities:

• Maintain calendar for executive and their direct reports- prioritizing appointments and proactively resolving scheduling conflicts throughout the day to ensure attendance and punctuality at meetings
• Make travel arrangements including booking flights, hotel accommodations, car services, and manage travel agendas
• Enter and track expenses
• Proactively manage the needs of the team, prioritizing what is important and urgent
• Process expense reports and invoices.
• Code and approve all department invoices.
• Responds to phone, email and in-person inquiries – providing general information and directing inquiries to correct source or point of contact
• Manage all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and arranging catering
• Organize special events as required including team off-sites and larger cross-functional team meetings
• Work closely with the other assistants to schedule inter – department meetings with executives
• Work on special projects which may include presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents
• Ad hoc personal requests

Qualifications

• 3 years of experience as an Executive Assistant within the fashion or beauty industry.
• Bachelor’s Degree preferred
• Maintain the highest level of confidentiality
• Strong verbal and written communication skills
• Excellent administrative, organizational and project management skills
• Superior follow through skills, customer service oriented
• Demonstrated proficiency in Microsoft Office and Concur or Quickbooks

Please submit your resume for consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.