Position Summary:

The Office Operations Assistant plays a major role in ensuring the smooth and efficient operation of our facilities. This role will be responsible for coordinating various aspects of day-to-day operations of facilities including reception, facilities coordination, shared supplies coordination, and shared shipping and receiving functions of the location. This position requires a proactive individual with excellent communication skills and the ability to handle multiple tasks simultaneously. This role will work closely with various departments, assist site EHS and site HRBP, and coordinate with external vendors to ensure the seamless operation of our facilities.

Position Responsibilities:

• Collaborate with Director, Operations and Fulfillment and site EHS to coordinate routine maintenance activities to ensure the facility is well-maintained and operational.
• Collaborate with Director, Operations and Fulfillment and site EHS to coordinate vendors and contractors for repairs and improvements.
• Conduct regular inspections with site EHS to identify and address any maintenance issues promptly.
• Shared reception duties; enforce visitor registration procedures.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Coordinate loading dock and shipping/receiving transactions and documentation.
• Coordinate shipping and receiving functions including PO process and Oracle process.
• Inspect and verify incoming shipments for accuracy and quality.
• Assist site EHS to coordinate with service providers for water, electricity, internet, and other essential services.
• Assist site EHS to source and negotiate with vendors for facility-related services and supplies.
• Assist site EHS and site HRBP with inspecting plant facilities to determine repairs, replacement, or improvements required.
• Conduct regular reviews with site EHS and site HRBP and prioritize issues.
• Maintain inventory of office supplies, ensuring their availability
• Perform other duties as needed

Specific Knowledge, Skills, or Abilities Required:

Knowledge of Production and Processing.

Ability to analyze and problem-solve complex data and issues.

Continual process improvement focus.

Works closely with the EHS team to ensure compliance with all safety and security protocols.

Maintains a safe and clean work environment by complying with procedures, rules, and regulations.

Competencies:

• Customer Mindset: Exceptional customer experience is the primary focus while performing job duties. Quality is a top priority.
• Adaptability & Innovation: Proactively and willingly adapts to changing business needs and conditions and presents creative and fresh ideas on how to solve problems, gain efficiencies, and improve quality.
• Relationship Building: Builds constructive working relationships characterized by a high level of inclusion, cooperation, and mutual respect.
• Accountability: Takes personal responsibility for the quality and timeliness of work and strives to exceed requirements.
• Decision Making and Judgment: Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.
• Talent Development (Self and Others): Displays an ongoing commitment to learning and self-improvement; making an effort to acquire new knowledge or skills associated with job responsibilities. Willingness to work with others and coach/teach in an effort to develop and support other employees’ development.

Position Qualifications:

Education:

Education:

High School Diploma or equivalent

Experience:

4 years of experience

2 years of experience with hazardous waste management and hazard communication

Vision abilities required to validate and enter data on a computer

Work Environment and Physical Requirements:

Office- Facilities Environment

Ability to sit for long periods of time- Walking for long periods of time

Extensive phone usage.

Ability to walk up and down stairs

May lift up to 50 lbs

Vision abilities are required to validate and enter data on a computer.

Maintains a safe and clean work environment by complying with procedures, rules, and regulations.

Specific Knowledge, Skills, or Abilities Required:

Knowledge of Production and Processing.

Ability to analyze and problem-solve complex data and issues.

Continual process improvement focus.

Disclaimer: This list does not represent all physical demands. Descriptions are representative of those that must be met by employees to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions.

Note:

FOX provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate. We base all employment decisions –including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations, and social/recreational programs – on merit and the principles of equal employment opportunity.

Fox offers an excellent compensation package and wide-ranging opportunities for professional development. Medical, Dental, Vision, Health Spending and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401k plan with employer matching. Eligibility for all benefit programs is defined by the applicable plan document or employee handbook