Are you a dynamic individual with a solid background in office management or executive assistance? Ready to leverage your strong computer skills and administrative expertise as you step into the role of Office Administrator? With a track record of success in managing office operations and delivering top-notch administrative support, you're primed to shine in this fast-paced environment. Join our team and unleash your talents to streamline processes, coordinate tasks, and ensure smooth office operations. Seize this opportunity to propel your career forward and make a significant difference!

GENERAL JOB SUMMARY:

• Coordinate and streamline day-to-day operations of the executive office to ensure seamless functionality and support for executive team members.
• Oversee general office operations, including managing supplies, equipment, and facilities, to ensure a clean, organized, and efficient working environment.
• Collaborate with other administrative staff and departments to support cross-functional initiatives and ensure alignment with organizational goals.
• Serve as the primary point of contact for internal and external inquiries directed to the executive team, managing emails, phone calls, and correspondence with professionalism and discretion.
• Build positive relationships with internal and external stakeholders, representing the executive team professionally and effectively in all interactions.
• Plan, coordinate, and manage executive travel arrangements, ensuring alignment with preferences and preparing detailed itineraries via our platform.
• Prepare, proofread, and format documents, presentations, and reports for executive meetings and presentations, ensuring accuracy, clarity, and adherence to company standards.
• Organize and facilitate office events and executive meetings, including preparing agendas, distributing materials, and following up on action items.
• Identify opportunities for process improvements and efficiencies in administrative procedures and systems, implementing solutions to enhance productivity.
• Assist with managing and reconciling expense reports, invoices, and other financial documentation for the executive team, ensuring accuracy and compliance with company policies.
• Handle confidential and sensitive information carefully, maintaining professionalism and integrity in all interactions and communications.
• Provide additional support to the CEO as needed, including managing personal appointments, travel arrangements, and miscellaneous tasks.

Education-

• A bachelor's degree is preferred but not required.

Experience:

• Minimum of 3 years of experience in an office management or administrative support rol, with a demonstrated progression in responsibilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to independently manage complex calendars, schedule appointments, arrange meetings, and coordinate travel for executives and team members.
• Experienced overseeing office operations, including procurement, inventory management, and equipment maintenance.
• Experience in assisting the planning and executing of company events, meetings, and conferences, ensuring smooth logistics and attendee satisfaction.
• Demonstrated ability to liaise between internal departments, external stakeholders, and clients, fostering positive relationships and facilitating effective collaboration.

We offer:

• Medical, Vision, Dental, 401k, Employee Discounts, Referral bonus
• Company-paid Life Insurance
• Company paid AD&D Insurance
• Flexible spending account
• Parental leave
• Employee assistance program

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Accordingly, all members of society, irrespective of age, gender, disability, sexual orientation, race, religion, or belief, are encouraged to apply to join our team. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Ability to Relocate:

• Tulsa, OK: Relocate before starting work (Required)

Work Location: In person