The Organization

Francophone Charter School of Oakland is a French immersion charter school that opened its doors in 2015. Our mission is to provide a dual-immersion curriculum to a diverse community of students and to develop bilingual and bi-literate global citizens who are open minded and who value intellectual curiosity, personal integrity and creativity.

Summary of Position

The Office Assistant role manages all aspects of the school’s lower campus office. The Office Assistant is a collaborative member of the operations team and will be the first point of contact for day-to-day needs of students, families and staff. The Office Assistant will be responsible for the recording and reporting of daily attendance at the lower campus, handling daily facilities issues and managing supplies needs in order to create an organized, supportive learning environment for students, families and staff.

Key responsibilities:

Duties of this position include but are not limited to: 

Student Data Systems, Attendance, Enrollment

• Monitor and ensure accuracy of daily attendance. Generate daily and weekly attendance reports
• Assist with collection of required forms for enrollment by contacting and following up with parents 
• Familiar with student data systems operations
• Handle students’ records including managing incoming and outgoing students cumulative files 

Front Office

• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Operation Manager in a variety of administrative tasks.

• Maintain accurate record of emergency contacts of families, health information of students at the front office
• Understand and resolve issues, complaints or problems. Assist parents with inquiries
• Answer and direct phone calls, manage tardy students, assist parents with early students release
• Organize and purchase school supplies
• Maintain and upkeep office equipment like copier, projectors etc 
• Administer first aid to students who are injured or sick.

Facilities

• Assist Operations Manager with routine maintenance requests for the school, ensuring maintenance, janitorial and pest control services are promptly carried out. 
• Meet daily facilities needs

Parent Volunteer

• Manager of parent volunteers- ensure that all paperwork is in place and keep up to date
• greet and direct parent volunteers

Requirements:

• High School Diploma or equivalent and three years of general secretarial or increasingly responsible clerical experience involving frequent contact with the public.
• Bachelor degree desired
• Experience working in a public school office is highly desirable.
• Basic First Aid
• Telephone techniques and etiquette
• Fluent in English and Spanish preferred.

• Modern office practices, procedures and equipment.

Full-time Position (40 hours/week)

Starting Date: July 2024

Salary based on experience $20-$25/hr