Fremont School District 79 is seeking an Elementary School Receptionist.

REPORTS TO: Principal

QUALIFICATIONS:

• High School Diploma
• Relevant experience in a school setting is preferred

POSITION SUMMARY:

The Receptionist is the friendly face and first point of contact for the school. This position is responsible for greeting and directing visitors, parents, students, and staff in a warm and professional manner. The Receptionist ensures efficient front office operations by answering incoming calls, providing information, maintaining student records, and monitoring visitor access to uphold security protocols. They play a vital role in creating a welcoming and organized environment while providing excellent customer service to the school community.

PRIMARY RESPONSIBILITIES:

Reception Duties:

• Greet and welcome visitors, parents, students, and staff in a friendly and courteous manner.
• Answer incoming phone calls, transfer calls, and take accurate messages.
• Respond to inquiries and provide information about school policies, procedures, and events.
• Ensure compliance with the School Visitor Guidelines.
• Ensure the reception area is clean, organized, and well-maintained.
• Maintain accurate student sign-in and sign-out records for attendance purposes.
• Supervise unattended children who are in the front office.

Administrative Support:

• Assist with general office tasks such as photocopying, faxing, and filing.
• Maintain and update student records, attendance logs, and contact information accurately.
• Distribute and collect forms, permission slips, and other documentation from parents and visitors.
• Assist with scheduling appointments, meetings, and events for school staff and administrators.

Security and Safety:

• Ensure compliance with the School Visitor Guidelines.
• Issue visitor badges and ensure visitors follow school safety policies and protocols.
• Assist with emergency protocols, such as lockdowns or evacuations, as directed by school administration.

Transportation Support:

• Record transportation change notes from the attendance envelope
• Communicate transportation reports to appropriate personnel.
• Send correspondence to teachers for distribution to students in the afternoon.
• Maintains accurate transportation reports.
• Communicates with the transportation department for bus arrivals and departures.

Substitute Coordination:

• Welcomes substitutes and informs them of the details of their daily assignment.
• Assist with coordinating and scheduling substitutes as needed.
• Coordinate with school administration and personnel to ensure smooth transitions and coverage during absences.

Communication and Collaboration:

• Serve as a liaison between parents, visitors, students, and school staff, facilitating effective communication.
• Maintain a professional and courteous demeanor when interacting with diverse individuals.
• Collaborate with school staff to ensure smooth front office operations and address any concerns or issues.

Miscellaneous Duties:

• Receive and distribute mail, packages, and deliveries as necessary.
• Covers Health Office as needed.
• Maintain a neat and organized workspace.
• Perform other related duties as assigned by school administration.

SALARY INFORMATION:

• $20.20/hour - $25.70/hour
• 225 Day Work Year
• Full benefits package
• Paid time off
• Employee Assistance Program

Job Type: Full-time

Pay: $20.20 - $25.70 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Mundelein, IL 60060: Relocate before starting work (Required)

Work Location: In person