Job Summary:

Within the Mission and Strategic Plan established for Friendship Industries, Inc. and Able Solutions, INC, the Human Resources (HR) Clerk serves as a support to the Human Resources Department and Accounting. This position administers various human resources administrative duties, including personnel-related functions, ensuring smooth communication and prompt resolution of requests and questions.

Specific Responsibilities and Duties:

Payroll Processing and Accounting Administration

· Set up new production employees in the payroll and timekeeping systems

· Maintain payroll records and reports such as PTO balances for all production employees

· Review and reclassify overtime in the timekeeping system appropriately

· Ensure accurate and timely bi-weekly payroll processing

· Resolve payroll discrepancies and answer employee payroll queries

· Makes daily deposit using remote deposit capture software/device

• Prepares, records, and submits various monthly invoices
• Submits new hire information to the VA Division of Child Support Enforcement on a monthly basis

Recruitment Support

· Coordinate and assist in the onboarding process for new hires

· Reviews daily time reports from production for completeness, accuracy, and address any concerns

· Prepare and distribute employment offer letters and related documentation

· Assist in scheduling job interviews

Benefit Administration

· Assist employees with benefits enrollment and question

· Maintain benefits records and ensure they are accurately reflected in the system

Employee Records Management:

· Maintain accurate and up-to-date employee records, including personal information, attendance, and performance data

· Maintain benefits records and ensure they are accurately reflected in the system.

· Assist in the onboarding process by preparing new employee files and processing background checks.

General Administrative Support:

· Answer and direct phone calls, handle correspondence, and manage HR department’s email inbox

· Monitors incoming faxes and distributes to the appropriate staff member

· Schedule and coordinate meetings, interviews and other HR-related events

· Prepare and distribute HR-related communications and documents

· Asist with translating documents and or interpreting in various meetings

· Continues cross training for other accounting/office duties and serves as backup during other accounting/office staff absences

Compliance and Reporting:

· Ensure compliance with federal, state, and local employment laws and regulations

· Assist in the preparation of HR Reports and metrics

Communication and Collaboration

• Ability to develop and maintain positive working relationships with others
• Greets visitors and callers in a professional and courteous manner and directs them to the appropriate person
• Be an integral part of the training and development function

Essential Skillset:

• Strong Microsoft Excel skills
• General knowledge of other Microsoft office suite products
• Experience with accounting software, Sage is a plus
• Must have strong attention to detail and accuracy
• Excellent organizational skills with a demonstrated ability to prioritize
• Ability to self-direct and work independently
• Excellent problem solving and communication skills

· Fluent in Spanish

• Experience in and talented at working with diverse populations
• Ability to develop and maintain a positive working relationship with others
• Ability to work in a professional and confidential manner at all times

Education:

High School/GED or 2 year of Human Resources/Accounting work experience

This position reports to:

Human Resources Manager

This description documents the general nature and level of work expected, but is not intended to be a comprehensive list of all activities, duties, responsibilities, and qualifications required of the job. Management may amend any part of this job description at any time, as business requires. Consequently, the performance of other duties may be required.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• Overtime

Experience:

• Human resources: 2 years (Required)

Ability to Commute:

• Rockingham, VA 22802 (Required)

Ability to Relocate:

• Rockingham, VA 22802: Relocate before starting work (Required)

Work Location: In person