Legal Executive Assistant

Our very busy Houston Law Firm client is seeking a 5 year Legal Executive Assistant on a full-time, direct-hire basis. The right candidate must have previous law firm experience supporting managing partners in an executive assistant capacity.

Law Firm Profile

High-volume plaintiff personal injury firm that are passionate about client care

Work-life balance

Present executive management team with open door policy

Legal Executive Assistant Role

The Legal Executive Assistant will provide the law firm owner with administrative support and assist with managing their calendar and projects to ensure maximum efficiency of their time.

Reading, researching, writing, and routing documentation; drafting letters and documents; collecting and analyzing information; initiating communications on behalf of the Attorney.

Maintains Attorney’s calendar and appointment schedule by planning and scheduling meetings, conferences, firm events, teleconferences, and travel on their behalf.

Maintains routine schedule of ordering of supplies and tidiness of the Attorney’s office including printer, shredder and telephone and computer systems. Includes presentation of Attorney’s office for day-to-day meetings and guests.

Represents the Attorney by screening all of their calls, answering or directing inquiries, and speaking on their behalf when appropriate.

Maintains client and law firm confidence and protects operations by maintaining confidentiality on all information and projects assigned.

Manages and completes assigned projects by delegating tasks to legal/management staff and attorney(s) on behalf of the Attorney as directed and following up on results/resolution. This includes, but is not limited to, client conferences, meetings, leadership development and training for office staff and functions hosted for the office or clients.

Prepares reports by collecting and analyzing information in advance of the Attorney’s scheduled meetings and provides all pertinent information and insights in adequate time for the Attorney to review and prepare.

Maintains professional and technical knowledge and core competencies by attending educational workshops, reviewing firm and industry publications, establishing personal networks, and participating in professional organizations.

Prepares expense and mileage reports for the Attorney in a timely manner on a weekly basis.

Works on the organization of client events and events supported and hosted by the Attorney.

Work on special assignments or projects as assigned by the Attorney.

Legal Executive Assistant Background Profile

Bachelor’s degree preferred, or equivalent combination of education and experience.

Proven experience as an Executive Assistant in a law firm setting supporting Managing Partners or Law Firm Owners.

Professional demeanor and strong interpersonal skills, with the ability to interact effectively with clients and colleagues at all levels.

Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Excellent communication skills, both verbal and written, with a keen attention to detail.

Ability to manage several deadlines and ongoing projects at the same time.

Proactive and resourceful, with a positive attitude and a willingness to take initiative.

Ability to nurture relationships with clients and support staff externally and excellent team communications with internal management team and support team.

Independent thinker who can make effective decisions under significant time constraints.

Committed to learning the business of the law firm and knowledgeable when clients and outside individuals pose questions or need information/responses.

Law Firm Features and Benefits:

Medical, Dental, and Vision - 50% of premiums paid by the employer

Short Term Disability

Supplemental Life Insurance

2 weeks PTO 1st year

5 days in office

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.