Executive Assistant

We are seeking an energetic and detail-oriented individual to join our team of professionals at our Entertainment Business Management firm, which boasts approximately 50 employees. Catering to a clientele of high-net-worth individuals and executives in the entertainment industry, we offer a dynamic work environment that presents an excellent opportunity for someone who thrives in a fast-paced setting. In addition to competitive compensation, we provide comprehensive benefits including medical, dental, vision, 401(k), vacation, sick, and holiday pay.

About the Position:

The Executive Assistant plays a pivotal role within our firm, requiring strong organizational skills, excellent verbal and written communication abilities, and adeptness at handling a bustling office environment characterized by multitasking and tight deadlines. The ideal candidate will be detail-oriented, proficient at time management, and capable of working autonomously. As our firm operates in a paperless setting, proficiency with digital tools is essential. This role is suited for individuals who enjoy both interpersonal interaction and meticulous work, and who possess a positive attitude and an energetic personality that thrives on challenges.

Essential Functions:

Assisting Partner’s Executive Assistant and HR Manager

Act as a liaison between the firm, employees, and external vendors

Screening and managing phone calls

Provides clerical support to the HR department

Performing basic bookkeeping tasks, including accounts payable, accounts receivable, and account reconciliation

Facilitating new client setup

Assisting with tax processing

Assist with planning and execution of specials events such as employee recognition events, holiday parties, etc.

Undertaking various administrative duties

Job Qualifications:

Highly organized with excellent verbal and written communication skills

Proficiency in Microsoft Office

Ability to prioritize tasks and meet deadlines

Strong attention to detail

Efficient multitasker capable of performing under pressure

Professional discretion

Proactive attitude and ability to take initiative

Experience with tax processing (not required, as training will be provided)

Bachelor’s degree preferred