Opportunity Details

Regional Office Coordinator I

JOB-10042141

Anticipated Start Date

07 / 22 / 2024

Location

Arlington, VA

Type of Employment

Contract-to-Hire

Employer Info

Our client is an employee-owned engineering, procurement, consulting, and construction company with a 100-year legacy of creating a better world for humanity today, and for generations to come.

Job Summary

Seeking a Regional Office Coordinator I to provide project and administrative support for a smaller office, ensuring smooth daily operations and acting as the main liaison between corporate and regional offices for HR and accounting functions.

Requires 5 years of relevant experience, advanced skills in Microsoft Suite, proficiency in technical editing, project management, and the ability to handle multiple tasks and solve problems independently.

Job Description

Primary Purpose : To provide project and administrative support for a typically smaller office, under general supervision.

Responsible for a wide variety of duties and tasks to ensure smooth daily office operations and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting.

Responsibilities are non-routine, requiring frequent independent judgment.Needs thorough knowledge of regional operation’s policies and procedures, as well as general knowledge of company policies and processes.

Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Principal Duties and Responsibilities : Orders office supplies.Answer phones.Handles incoming and outgoing mail (Shipments, paper and electronic).

Completes filing activities. Assists with project correspondence and proposals. Coordinates payment of material and supply invoices.

Conducts remote new employee orientation in the office. Coordinates Human Resource-related activities (I-9 Verifications, new hire paperwork etc.

Maintains regional and management calendars.Provides proofreading and editing correspondence and reports. Composes routine or complex documents.

Creates presentations and spreadsheets.Provides input regarding day-to-day office.Building Service Liaison Front Desk reception / access control and greets visitors in the office.

Acts as liaison with landlord in leased / rented offices.Coordinate with professionals in other offices for events, training and other activities.

Skills Required

• Minimum Qualifications : 5 years relevant experience preferred.Advanced skills in Microsoft Suite with an emphasis on Word and Excel
• Preferred Job Qualifications : Technical editing / Proofreading Microsoft Word Advanced Microsoft Excel Advanced Microsoft Power Point IntermediateElectronic file storage system IntermediateFinancial Information Systems BasicProject Management Systems IntermediateTime Reporting Systems Information System IntermediateKnowledge of budget process and tools IntermediateMulti-tasking ability (Prioritize, Organize, and Schedule Work) AdvancedProblem Solving (Identify, Analyze, Research, Evaluate, and Resolve) AdvancedHuman Relations Skills (Written, Verbal, and Client Service) IntermediateTime Reporting Policies & Procedures IntermediateExpense Reporting Policies & Procedures IntermediateRegional Administrative Policies & Procedures IntermediateDivision Project Policies & Procedures Basic
• Basic word processing and spreadsheet skills needed.

Education / Training / Certifications

High School Diploma or equivalent required

Additional Requirements

• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any / all of the following : criminal / civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
• US Citizenship Required

Last updated : 2024-07-02