EMPLOYMENT OPPORTUNITY

GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS

QUINCY, FLORIDA

JOA No. 24-024 Date Posted: June 12, 2024

Administrative Assistant

Salary Range: $15.00 - $19.44

Position Closes: June 26, 2024

This posting may be used to fill multiple positions in multiple departments.

Positions may be filled for up to six months.

***BACKGROUND CHECK AND DRUG SCREENING IS A CONDITION OF EMPLOYMENT***

This professional position entails a range of administrative and fiscal responsibilities. It is responsible for office management, including the maintenance of an efficient filing system. It is also responsible for preparing all outgoing correspondence and financial data essential for the effective management of daily operations, general administration, grant programs, and projects.

ESSENTIAL FUNCTIONS:

Provides comprehensive administrative support. Performs a wide range of duties including clerical tasks, programmatic support, financial record keeping, and report generation. Attends meetings, compiling agendas, taking minutes, and completing necessary follow-up tasks. Answers incoming calls and routes them accordingly. Maintains office supplies, forms, files, and folders for efficient operations. Schedules appointments and meetings as required for programs and supervisors. Completes standard County forms such as accounts payables, travel requisitions, timesheets, and purchase orders. Reviews documents for completeness and accuracy before processing. Composes routine replies to correspondence following department and county procedures.

KNOWLEDGE, SKILLS AND ABILITIES:

Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and Access. Knowledgeable in modern office practices and procedures. Ability to prepare routine documents, compose business letters, and memos. Skilled in business English, spelling, punctuation, and basic mathematics. Capable of creating and maintaining databases and electronic client records. Can read and interpret correspondence and reply promptly and accurately. Provide exceptional customer service to both internal and external clients. Ability to interact with staff and the general public with congeniality and tact. Capable of making minor decisions to relieve the schedules of supervisors. Works independently without direct supervision, even under stressful conditions.

MINIMUM QUALIFICATIONS:

Completion of high school from an accredited institution or attainment of a GED, along with a minimum of three (3) years of relevant clerical or secretarial experience. Alternatively, two (2) years of post-high school education may be substituted for two (2) years of the required work experience. Preference will be given to candidates with fiscal or clerical accounting experience. Demonstrated skills and abilities may be required as part of the application process.

Persons who need assistance to participate in the applicant process should contact the hiring authority in advance of the closing date. Applications must be received by the closing date of the advertisement to be considered. Contact Human Resources @ 850-875-8648 or 850-627-5334 regarding questions about the position. Apply online at http://www.gadsdencountyfl.gov

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/VETERANS PREFERENCE EMPLOYER

Drug Free Workplace

Job Type: Full-time

Pay: $15.00 - $21.42 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Quincy, FL 32351 (Preferred)

Ability to Relocate:

• Quincy, FL 32351: Relocate before starting work (Preferred)

Work Location: In person