Fiscal Assistant III

Job Description

EMPLOYMENT OPPORTUNITY

GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS

QUINCY, FLORIDA

JOA No. 24-062 Date Posted: December 13, 2024

Position Numbers: #0004

Management & Budget

Starting Salary: $48,880.00 ($23.50 hourly)

Position Advertisement Closes: December 27, 2024

• BACKGROUND CHECK AND DRUG SCREENING IS A CONDITION OF EMPLOYMENT***
  
  

This is independent work assisting the Assistant County Administrator and the Procurement Department in monitoring current and past budgets and performing related financial and budget reviews as required. An employee in this position coordinates all functions of the Procurement Policy and activities. Work involves the processing of all invoices from outside vendors and has the responsibility of all bids and RFP, etc. Work also involves the independent formulation, analysis, and recommendation of changes in policies, rules, and regulations.

Essential Duties & Responsibilities

• Assist with Contracts and Procurement Unit with carrying out aspects of procurement activities for Request for Proposals (RFP), Request for Quotes (RFQ) Request for Quotes and Qualifications (RFQQ) Invitation to Bid (ITB) and all other formal competitive processes including researching state contracts for County use.
• Maintain current information of department policies and procedures and process routine matters within established policies.
• Prepares and issues purchase orders, invitation for bids, and RFPs. Post advertisement of bids to County’s website. Send advertisements to the local and regional newspapers.
• Conduct post bid openings; facilitate bid evaluations and processing of bid and contract awards.
• Set up filing systems for contracts, correspondence, and related materials, assemble information for director’s use.
• Monitors and maintains contract files and reconciling the due dates of contracts.
• Custodian of all county issued credit cards .and responsible for the reconciliation of credit card statement.
• May be requested to represent the Director at meetings to furnish or obtain information.
• Perform special assignments, conduct research and surveys as required for Procurement projects.
• Responsible for inventory control including ordering communication devices.
• Assign property record numbers for equipment and property.
• Work with Clerks of Courts Office Records Management liaison to coordinate record storage and destruction.
• Prepares all monthly, quarterly, and annual reports, as required, and assists the auditors with the audit.
• Assist in planning, researching, developing, and maintaining research activities.
• Perform other functions as required.
  
  

Knowledge, Skills And Abilities

Knowledge of modern office practices, procedures, and equipment; administrative and procedural regulations applicable to the county government. Ability to keep complex records and to prepare periodic reports from such records; must be computer literate in such areas as Word Processing, Spreadsheets, Graphics and Database applications; prepare documents and compose letters; maintain effective public relations and possess a working knowledge of various office software.

Minimum Qualifications

Bachelor’s degree (B.A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Persons who need assistance to participate in the applicant process should contact the hiring authority in advance of the closing date. Applications must be received by the closing date of the advertisement to be considered. Contact Human Resources @ 850-875-8648 or 850-627-5334 regarding questions about the position. Apply online at http://www.gadsdencountyfl.gov

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/VETERANS PREFERENCE EMPLOYER

Drug Free Workplace

Company Description

Gadsden County, Florida, is located in the northern part of the state, bordering Georgia. It’s known for its rich history, scenic landscapes, and a blend of rural and urban areas. The county seat is Quincy, which has a charming downtown area and historic buildings.

Gadsden County, Florida, is located in the northern part of the state, bordering Georgia. It’s known for its rich history, scenic landscapes, and a blend of rural and urban areas. The county seat is Quincy, which has a charming downtown area and historic buildings.