4 Front Desk Administrator Jobs in Miami Beach, FL
Gale Hotels is Hiring a Front Desk Administrator Near Miami Beach, FL
Job Description
Company: Lefferts
Location: Miami Florida
Job Type: Full Time
Schedule: Monday – Friday: 8:30am – 5:30pm
At Lefferts, you will provide essential support to our office and executives, ensuring their schedules run smoothly and efficiently. This role is ideal for a highly organized individual who can handle a variety of tasks and thrives in a dynamic environment. As the first point of contact for visitors and clients, this role will be a Front Desk Administrator
Responsibilities
- Welcome guests and visitors in a warm and professional manner
- Answer phone calls, screen and direct calls to the appropriate individuals
- Respond to and effectively handle inquiries and provide accurate information
- Schedule and confirm appointments and meetings for various departments
- Maintain a professional, business-like atmosphere in the reception area, and present an image representing the company’s best interest.
- Office management duties; ordering supplies, calendar management, and other basic duties
- General clerical duties including photocopying, fax and mailing, sorting & distributing mail/deliveries, maintaining supplies and UPS/FEDEX.
- Maintain a fully stocked and organized office, kitchen and bathroom
- Assist with event planning
- Resolve/escalate office maintenance issues
- Schedule equipment building repairs as may be requested with proper approval (copy machines, laser printers, etc) to ensure prompt actions.
- Prepare documents in MS Word, Excel, PowerPoint, and other programs
- Submit credit card expense reports, invoices and orders when necessary
- Handle administrative requests and queries from leadership and project managers
- Maintain conference rooms for meetings and assist with catering requests
- Offer all meetings beverage service (water, coffee and tea)
- Prepare fruit platters for executive visits
- Schedule and coordinate meetings, appointments, internal and external events and travel arrangements, if needed for executives
- Detail-oriented and proactive in anticipating needs.
- Handle office errands such as bring packages to satellite offices.
- This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing.
Skills
- Bachelor’s degree is preferred
- Previous experience in a receptionist or customer service role is preferred
- Real estate experience and knowledge of real estate terminology is a plus
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to handle sensitive information with discretion and confidentiality.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multi-task and prioritize responsibilities effectively
- Professional and polished
- Valid drivers license and car
- Spanish-speaking a plus, but not required
Benefits
- Competitive salary based on experience.
- Paid time off, including vacation and holidays.
- Opportunities for professional development and career growth within the company.
- Dynamic work environment in Miami, offering cultural diversity and exciting lifestyle opportunities.
Job Summary
Full Time
$34k-43k (estimate)
09/04/2024
09/21/2024
The following is the career advancement route for Front Desk Administrator positions, which can be used as a reference in future career path planning. As a Front Desk Administrator, it can be promoted into senior positions as a Front Desk Clerk, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Administrator. You can explore the career advancement for a Front Desk Administrator below and select your interested title to get hiring information.
If you are interested in becoming a Front Desk Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Front Desk Administrator job description and responsibilities
Front desk administrators also answers telephone calls, as well as screening and forwarding calls.
02/12/2022: Mcallen, TX
Reporting to management and performing administrative duties.
03/10/2022: Milwaukee, WI
Perform Clerical Tasks Faxing, copying, scanning, entering data, tidying the reception area, filing, gathering and packaging outgoing packages, and other basic office duties commonly show up on a front desk administrator's to-do list.
02/12/2022: Harlingen, TX
The Receptionist Handbook - front desk administrators handle a variety of reception duties, and this practical but fun-to-read book offers advice on getting organized, dressing for success, and making conversation.
03/18/2022: Appleton, WI
The Front Desk Receptionist will perform a variety of general office duties such as client service, data entry, requisition of supplies, secretarial services, mail services, public relations, correspondence, and word processing.
03/29/2022: Santa Maria, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Front Desk Administrator jobs
Keep the reception area tidy and observing professional etiquette.
04/08/2022: Boston, MA
Perform other administrative tasks, if required.
02/04/2022: Portsmouth, NH
Working knowledge of printers, copiers, scanners, and fax machines.
03/10/2022: Pittsburgh, PA
Exceptional ability to create a welcoming environment.
02/23/2022: Davenport, IA
Be pleasant and accomodating with customers.
03/10/2022: Chicago, IL
Step 3: View the best colleges and universities for Front Desk Administrator.
