ORGANIZATION

The Gary Comer Youth Center is where young people’s passion, talent, and laughter strengthen communities and empower brighter futures. The Youth Center prepares young people to confidently lead in and out of the classroom and to become well-rounded global citizens through diverse programs, wraparound services, and career exploration opportunities.

POSITION SUMMARY

The Fiscal Grants Compliance Manager is responsible for all day-to-day financial management and administration of the grant portfolio. This will include the coordination of various activities and support as it relates to applications, funding agreements, budgets and compliance. This position creates and maintains partnerships with local, state and federal government entities, private funding organizations along with collaboration amongst internal partners including Finance, Development, Programming, HR and others.

PRIMARY RESPONSIBILITIES:

• Responsible for day-to-day oversight of agency-wide fiscal grant compliance and reporting
• Works with programmatic leads on financial tracking and program deliverables to maximize grant utilization and reported in a timely fashion, including monthly budget to actual meetings with programmatic grant leads
• Develop, recommend and implement policies and procedures related to grant management in compliance with all guidelines
• Provide organizational leadership in areas related to grant compliance and financial reporting, such as staff education, evaluation, and creating/improving financial processes
• Meets monthly with program and budget managers, with an emphasis on the appropriate management of funds, including purchasing and allocation of costs
• Prepares reporting documents to funders, ensuring the timely submission of all vouchers, invoices, and related compliance reports such as program participant reports, personnel activity reports, etc
• Timely submission of required grant personnel time-tracking
• Attend meetings and trainings, conduct training for staff, and participate in grantor-hosted training as applicable
• Leads monthly and quarterly evaluations with necessary parties to conduct reviews of programs’ outcomes, deliverables, and expenditures, to prepare necessary budget revisions and program modifications to ensure compliance for each contract
• Sits on the grant review committee, contributing to the decision-making process by evaluating the viability of proposed funding options
• May perform other duties, activities, or projects as assigned
• Understands, follows, and interprets to others GCYC’s policies, procedures, and best practices.

SITUATIONAL FACTORS:

• Excellent written and verbal communication skills with attention to detail and the ability to effectively communicate with staff at all levels
• Exceptional interpersonal skills, including the ability to cultivate and maintain stakeholder relationships with community partners, families, local schools, and donors
• Ability to work in a fast-paced community setting

REQUIRED TRAINING:

• New Staff Orientation
• Paycom (HRIS)
• Salesforce
• IL Mandated Reporter Training
• Adult & Pediatric CPR/ First Aid
• Anti-Harassment Training
• Annual Professional Development (10 hours for PT staff)

The physical demands marked above are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS:

Education/Training:

• Bachelor’s degree or higher in a relevant field such as accounting, business administration, or other related fields preferred.

Additional attributes demonstrated through prior work experience:

• Love and respect for our community, youth, and their families, community partners, and donors
• An individual who is creative, service-oriented, disciplined, and well organized
• Has the ability to analyze and evaluate data for performance improvement
• Thrives in a team environment and is skilled at coaching and developing colleagues
• A strategic thinker who can work with all leaders to co-develop and communicate a strategic plan for the organization
• Demonstrated success in developing and evaluating program models and successfully implementing innovative programming
• At least 10 years of experience leading teams in youth development, education, and/or after-school setting preferred

Skills:

• Computer Competency – Accessing and using the internet, checking emails
• Proficiency in Microsoft Office, Google Suites

• Comfortable with and/or knowledge of Salesforce, Paycom (HRIS), and Financial Edge (FE) and other internal and external financial information systems

• Organizational and Time management
• Knowledge of office equipment
• Team player
• Cultural competency
• Manage multiple projects and meet deadlines
• Excellent verbal and written communication
• Reasonable accommodations will be considered to otherwise qualified applicants to perform the essential functions of the job.

Dimensions:

Written and oral communication, assertiveness, attention to detail, confidentiality, cooperation, creativity, dependability, high energy, follow through, group meetings, good listener, initiative, integrity, motivation of staff, planning and organization, high-stress tolerance.