Gateway Rehab has an outstanding opportunity for a Business Office Manager who is responsible for the administrative support for the Productivity Partners team which provides services such as EAP, Training, Coaching & Consulting.

This is a hybrid position with occasional travel. Ideal candidate will live within a 90-mile radius of the Greater Pittsburgh Region. Two days a week on-site at a Team Location.

This position also maintains and coordinates vendor payments and prioritizes active client life cycles. This position receives regular supervision and instruction.

Responsibilities

• Organizes, maintains, and manages the administrative functions of the Executive Director of Productivity Partners and their direct reports.
• Manages, coordinates, schedules daily agenda and manages minutes for meetings.
• Manages vendor relationship and recordkeeping.
• Prepares letters, reports, and other documents as assigned.
• Maintain filing system and correspondence for Productivity Partners.
• Develop and maintain digital filing system.
• Provides accounting functions such as maintaining accurate reporting for expenses, etc.
• Manages calendars for Senior staff, including making travel arrangements.
• Administers mailings both physical and virtual for the department.
• Coordinates on-site and virtual trainings.
• Researches and Compiles information for reports and presentations
• Drives special projects as assigned by supervisor.
• Attends mandatory training and in-services.

Knowledge, Skills, and Abilities

• Demonstrates a professional level of verbal and written communication while participating in meetings, answering emails, engaging in phone calls, and other correspondences.
• Ability to critically think through problems from a solutions-based approach.
• Proactive approach to problem solving and process improvement.
• Interacts with clients in a compassionate manner consistent with our mission.
• Ability to promote the importance of the programs and raise awareness across multiple communities.
• Ability to communicate strategies to encourage clients to utilize the program and reduce the stigma associated with seeking assistance.
• Ability to use multiple tools to collect and analyze data that tracks participation rates. evaluation outcomes and prepare reports for leadership.
• Ability to maintain professional discretion in handling sensitive information and ensuring that all interactions with clients are kept confidential.
• Ability to collaborate with others with diverse backgrounds and experiences.
• Proficient with MS Office and other scheduling software applications.
• Superior verbal and written communication skills.
• Excellent customer service skills.

• Associates degree or equivalent.
• At least 3 years’ experience in an office management role.

Additional Requirements

• Pass PA Criminal Background Check.
• Obtain Child Abuse and FBI Fingerprinting Clearances.
• Pass Drug Screen.
• TB Test.

Work Conditions

• Hybrid position with occasional travel to corporate offices or on-site customer locations.
• Minimal physical demands.
• Significant mental demands include routine decision making, continuous attention to detail and high mental and visual concentration.

GATEWAY REHAB IS AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V