4 SECRETARY/RECEPTIONIST Jobs in Los Angeles, CA
GATEWAYS HOSPITAL & MENTAL HEALTH CENTER is Hiring a SECRETARY/RECEPTIONIST Near Los Angeles, CA
Job Location
Percy Village - Los Angeles, CA
Description
Title of Position: Secretary/Receptionist
Location: Percy Village
Exempt/Non-Exempt: Non-Exempt
Union/ Non-Union: Non-Union
Supervisor: Office Manager
Gateways Hospital and Mental Health Center, located in Los Angeles, is a non-profit organization that provides an array of comprehensive mental health services for Children, Adolescents, Transitional Aged Youth, and Adults suffering from mental illness in the Greater Los Angeles area. The organization consists of a standalone fifty-five (55) )-bed hospital and six outlying outpatient facilities that have anywhere from fourteen (14) beds to one hundred and thirty-four (134) beds. The organization has approximately four hundred (400) employees.
SUMMARY OF POSITION
The responsibilities for the Secretary/Receptionist include expediting various office operations such as typing, data entry, filing, and telephone communications. Also performs other duties as assigned.
ESSENTIALS DUTIES
- Operates switchboard/telephone communications.
- Responsible for all general typing as specified and organized by supervisor.
- Responsible for preparing, duplicating and distributing court reports, memorandums, schedules, phone lists, and other miscellaneous documents.
- Sorts and distributes daily mail.
- Checks documents for completeness, accuracy, and compliance with legal and other requirements.
- Organizes and maintains supply of program forms.
- Participates in staff meetings and transcribes accurate minutes.
- Operates and understands minor maintenance procedures for office machines.
- Maintains an objective and professional relationship with clients at all times.
- Maintains job interest and technical skills.
- Works collaboratively with the multi-disciplinary treatment team, including timely and effective communications.
- Working knowledge of relevant and current computer software.
- Responds, in a timely manner, to requests for client data in compliance with legal requirements.
- Maintains effective communications with relevant community agencies such the courts and other legal agencies, visitors, ancillary agencies and other professionals as needed.
- Ability to work independently, and with continuous interruptions.
- Responds appropriately under difficult or stressful circumstances.
- Performs other additional related tasks as assigned.
- Ability to type 60 wpm without mistakes.
- Ability to work independently and with frequent interruptions.
- Ability to work and relate effectively with coworkers.
- Ability to transcribe.
- Ability to tactfully relate to mentally ill clients.
- Working knowledge of computers and current, relevant
- computer software.
- Ability to work and relate effectively with visitors, police, and
- community members.
- Ability to communicate effectively in English, both verbally
- and in writing.
- Ability to communicate effectively in Spanish, both verbally and in writing. (For designated bilingual Spanish position only)
- Experience in mental health facilities or with medical records.
- Ability to handle encounters with clients who may be unstable, angry, hostile, agitated, or intoxicated by alcohol or street drugs, in an appropriate and effective manner.
EDUCATION & CERTIFICATES
- High School Diploma
- One (1) year of college in secretarial skills.
- One (1) year of general typing, clerical and receptionist experience
- Experience in a mental health facility or with medical records.
- Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Community Care Licensing (CCL) background clearance.
- Valid California Driver's license.
- TB clearance.
- Driving record acceptable for coverage by Gateways insurance carrier.
- Fire and Safety Training*.
- First Aid Training Certification*.
- CPR Certification*.
- Crisis Prevention Institute Training (CPI)**
**Training needs to be completed within 30 days from the date of hire on a designated date provided by onboarding. Staff need to be certified at the commensurate level for their role to perform their job duties (staff will be taken off the schedule if certification is not achieved).
PHYSICAL REQUIREMENTS
- To perform this job you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.
- Employee will be required to lift and/or move unassisted up to 25 pounds.
Job Summary
Full Time
$41k-52k (estimate)
06/25/2024
07/10/2024
gatewayshospital.org
LOS ANGELES, CA
200 - 500
1953
$10M - $50M
Ambulatory Healthcare Services
Related Companies
About GATEWAYS HOSPITAL & MENTAL HEALTH CENTER
Gateways Hospital and Mental Health Center, a visionary leader in providing community based services to the mentally ill since opening its first 12-bed facility in 1953, was founded with the belief that those with little or no resources should have access to the same high quality services available as those with the ability to pay. Our Mission is to create and maintain mental health facilities and programs, including an acute care psychiatric hospital, to serve the needs of mentally ill and emotionally disturbed and maladjusted persons requiring inpatient, outpatient, and rehabilitation servic...es, treatment and care regardless of race, creed, national origin or gender, including persons referred to or placed in such facilities or programs by courts or other public agencies. Our programs / services include: Hospital Inpatient Services (Adolescent and Adult), Child and Adolescent Outpatient Services, Forensic Programs (including Condition Release and Community Reintegration programs), Homeless Services, Residential Programs and a Wellness Center.
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The following is the career advancement route for SECRETARY/RECEPTIONIST positions, which can be used as a reference in future career path planning. As a SECRETARY/RECEPTIONIST, it can be promoted into senior positions as a Receptionist II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary SECRETARY/RECEPTIONIST. You can explore the career advancement for a SECRETARY/RECEPTIONIST below and select your interested title to get hiring information.
If you are interested in becoming a Secretary Receptionist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Secretary Receptionist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Secretary Receptionist job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Secretary Receptionist jobs
Knowing how to use a computer and word processing software may give a candidate for a receptionist position the edge over the competition.
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Aspiring candidates should know that secretary duties can vary depending on where they work and sometimes secretaries exceed their job requirements.
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Just focus on your goals because many receptionists move up to other positions within their companies.
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Get a post-secondary certificate or degree.
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Most receptionists should enhance their computer skills because this position have to know how to use email and must be skilled at word processing.
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