Job Description Summary
The Executive Assistant to the President, West Central Region is responsible for providing administrative and logistical support to the President as well as Region Leadership to ensure the smooth functioning of the office and region. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Job Description
Responsibilities

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
• Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature.
• Provide general office administrative services.
• In some functions, but not all:
• Will support budget management, liaising with finance to ensure costs are monitored and controlled.
• Assist with job candidate interview scheduling
• Enter temporary support requests into My Resources or other generating system.
• Run reports in excel, access, business objects and other data gathering programs
• Input and update data into Oracle databases
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
• Help keep organization charts up to date as directed
• Maintain filing and records management systems and other office flow procedures which may be confidential
• At some sites, an administrator may provide payroll support for hourly associates
• Generate, review and file pharmacy reports
• Accurately maintain customer pricing files and complete contract data entry
• Create statistics, send out customer brochures or correspondence, or document leads.

Qualifications

• High School Diploma, GED or local equivalent.
• 5 years administrative experience
• Highly detail oriented
• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
• Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
• Effective time management and organizational skills; able to balance multiple priorities
• Effectively problem solve and resolve a variety of issues and topics within the job scope
• Ability to effectively interact and communicate with senior level management and corporate contacts Excellent interpersonal, verbal and written communications skills including strong grammatical skills
• Desired location is the Irvine, CA area. Must be able to travel to the office as schedule determines.

Desired Characteristics

• Bachelors degree OR at least seven years experience working in administration, office management, or related field in a corporate or professional business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients.
• Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.
• Intellectually sharp, able to grasp concepts and think/learn quickly.
• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.
• Ability to accept constructive criticism and deal calmly and effectively with high stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

The salary range for this position is $76,000 - $95,000 - $114,000. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include health, welfare, retirement, and paid leave.
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Additional Information
GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.
Relocation Assistance Provided: No