Administrative Assistant Job Description

Job title: Administrative Assistant

Division/Department: Revenue Cycle Management

Reports to: Director of Revenue Cycle Management

◼ Full-time
◼ Exempt

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in supporting the day-to-day operations of our organization by performing a variety of administrative tasks. This position requires excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

Responsibilities include, but are not limited to:

• Provide Administrative support to ensure efficient operation of the office.
• Manage and maintain Director’s schedules and appointments.
• Organize and coordinate meetings, conferences, and events.
• Draft and proofread correspondence, reports, and other documents.
• Handle incoming calls and emails, responding to inquiries or directing them to the appropriate personnel.
• Maintain office supplies and equipment, ensuring proper functioning.
• Assist in preparation of presentations and reports.
• Handle confidential information with discretion and professionalism.
• Perform general clerical duties, such as photocopying, faxing, and filing.
• Coordinate and maintain records for office expenses.

Requirements:

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize accordingly.
• Detail-oriented with a high level of accuracy.
• Discretion and Confidentiality in handling sensitive information.
• Positive and professional demeanor.
• Ability to work independently and collaboratively within a team.

Education & Experience:

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
• Previous experience in an administrative role is preferred.

Disclaimer: The above description is intended to describe the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not to be construed as a complete or exhaustive list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description, or responsibilities as needed.

The company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state, or local law.

Job Type: Full-time

Pay: $16.50 - $18.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person