Description

Georgetown College is seeking candidates for the position of Executive Assistant to the Vice President/Chief Financial Officer. This position’s primary function is to provide organizational and clerical support to the Vice President / Chief Financial Officer. Also assists Controller on an as needed basis.

 Established in 1829, Georgetown College is a distinguished private college in the Bluegrass region of central Kentucky, offering primarily undergraduate programs in the liberal arts, sciences, and professions. Its single graduate program is a Master of Arts in Education. A full range of information about Georgetown College is available at www.georgetowncollege.edu

SUMMARY

EXPECTATIONS OF EMPLOYEE

• Adheres to College Policy and Procedures
• Acts as a role model within and outside the College
• Performs Duties as workload necessitates
• Maintains a positive and respectful attitude
• Communicates regularly with supervisor about Department issues
• Demonstrates flexible and efficient time management and ability to prioritize workload
• Consistently reports to work on time prepared to perform duties of position
• Meets Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Daily:
  • Screen incoming calls and correspondence and respond independently when possible
  • Maintain CFO email and calendar
  • Prepare arrangements for CFO meetings (on and off-campus)
  • Maintain CFO departmental budgets
  • Enter all checks received into Check Log
  • Maintain CFO files (includes scanning)
• Assist budget leaders with activities around budget preparation and maintenance throughout the fiscal year.
• Prepare reports from various systems as requested from campus administration
• Assist in supporting the electronic expense reporting system and credit card limit change requests.
• Organize Meetings
• Attend meetings and take minutes/notes for various meetings
• Prepare Resolutions for Board of Trustee meetings; organize all CFO materials for Trustee meetings; deliver material to Secretary of the Board
• Review and prepare contracts for CFO signature
• Assist other executive assistants as needed

For the Controller

• Approve A/P folders as needed
• Assist with audits
• Other areas as needed

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and / or Experience -- Associate's degree (A.A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Communication / Language -- Requires effective oral and written communication skills, excellent interpersonal skills, and intermediate computer literacy. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Reasoning -- Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Certificates, Licenses, Registrations -- None Required
• Computer Literacy / General Office Equipment -- Microsoft Word, Excel and Outlook; Basic financial and accounting skills. Ability to operate adding machine, copier, printer. Experience with CARS and Anaplan, a plus.
• Normal Work Schedule
  • Monday – Friday
  • 8:00 a.m. to 5:00 p.m., with an hour for lunch
  • Occasional after-hours and weekend work to meet the demands of the position