This position is responsible for providing administrative support for the operations of the Vice President of Student Engagement and Success and other employees within the Division of Student Engagement & Success.
Responsibilities
Provides administrative support for division budgeting functions. (20%) Reviews individual staff budgets with supervisor. Runs, process, and distributes departmental and student activities budgets. Assists with the management of staff budgets. Maintains confidential budget and financial records. Serves as the purchasing contact for the division.
Provides administrative support for a variety of division operations. (50%) Answers telephone calls; provides information and assistance; refers to appropriate personnel. Makes appointments and manages calendar for Vice President for Student Engagement and Success. Makes staff travel arrangements. Manages division files, including personnel files. Makes arraignments for meetings and conferences, including gather and compiling data and contacting participants. Coordinates mass and other mail-outs. Collects and disseminates staff meeting minutes. Notifies individuals of meetings with the Vice President. Prepares a variety of correspondence. Assists in updating student worker reference guide. Prepares a variety of regular and special reports. Directs the maintenance of office equipment.
Provides management for the reservations process within Student Engagement. (20%) Assists in reservations for the student groups. Maintains the reservation schedule for all reservable rooms within the Student Engagement and Success area.
Performs a variety of related duties. (10%)
Required Qualifications
Associates degree required. More than two years of related experience required.
Knowledge, Skills, & Abilities
Knowledge of modern office practices and procedures. Knowledge of university and departmental policies and procedures. Knowledge of business English, spelling, punctuation and arithmetic. Knowledge of computers and job-related software programs. Skill in prioritizing and organizing work. Skill in the management of files and records. Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
Guidelines: Guidelines include division and university policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
Complexity/Scope of Work: The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for the operations of the division. Successful performance helps ensure the efficiency and effectiveness of those operations.
Physical Demands/Work Environment: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching, or walking. The employee occasionally lifts light objects. The work is typically performed in an office. The employee may be exposed to contagious or infectious diseases.