We’re looking for a driven Real Estate Administrative Assistant to manage contracts throughout the entire home selling and buying process while maintaining a high-level marketing plan to attract and maintain clients. This position is full-time in-office (In Otsego, MN) Monday-Friday regular business hours with occasional evening and weekend hours required.

The primary responsibility of this role is to develop and execute marketing materials for all listings, manage our social media accounts, plan and coordinate client events, and establish a dynamic marketing strategy to engage with our database and attract new clients. This position also involves handling comprehensive transaction management duties. Our ideal candidate is highly organized with exceptional customer service skills. If you thrive in a people-centric environment and are self-motivated, we encourage you to apply today!

$20 - $25 hourly

Key Responsibilities

Marketing and Promotion

• Develop and execute marketing strategies for promoting properties, including homes, commercial spaces, and developments, to target audiences.
• Create compelling marketing materials such as property listings, brochures, virtual tours, direct mailers, and videos that showcase the features and benefits of each property.
• Manage and maintain the real estate agency's online presence, including the website, social media accounts, and property listing platforms.
• Optimize property listings for search engines and online visibility, utilizing relevant keywords and search engine optimization (SEO) techniques.
• Analyze marketing campaign performance, including website traffic, engagement metrics, and lead generation, and provide insights for optimizing future strategies.
• Use data-driven insights to refine marketing approaches, targeting methods, and messaging.

Client Communication and Relationship Management

• Regularly communicate with clients to provide updates on marketing activities and gather feedback for continuous improvement.
• Foster relationships with clients, buyers, and tenants through effective communication and engagement efforts.
• Maintain constant and consistent communication with the database through direct mailers, emails, calls, texts, and client events.

Event Planning and Coordination

• Plan and coordinate open houses, property tours, and other events to showcase properties to potential buyers or tenants, including client appreciation events.
• Develop promotional materials and invitations for events, ensuring a cohesive and attractive presentation.
• Plan, organize, and execute client events with the team.

Transaction Management

• Prepare pre-list paperwork for all listing appointments and review completed paperwork for compliance.
• Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale, effectively managing the administrative tasks involved in closing a sale.
• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
• Maintain accurate and compliant files for all transactions.
• Communicate with the agent several times throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.
• Be the first point of contact/resource for all questions that arise throughout the closing process from agents, clients, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.
• Stay in good communication with the agent if any issues arise that they need to handle or negotiate.
• Coordinate closing date, time, and location, and notify all parties.

General Expectations

• Defined but not limited to all these tasks.

• Must have excellent organizational skills and communication skills
• Driven by a desire to provide excellent customer service and a great customer experience
• 2 Years experience as an administrative assistant, preferred
• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
• Knowledgeable in Canva, Social Media, and GSuite

DeGreeff & Associates - Keller Williams Integrity NW Realty is the largest and fastest-growing Real Estate office in the North Metro. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. Our team, DeGreeff & Associates, has become one of the top teams in the North Metro and has received the number one spot for Elk River and Sherburne County for units sold multiple times during recent years. We are the local hometown team that constantly gives back to clients through events and giveaways.