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Administrative Assistant - Remote | WFH
$50k-63k (estimate)
Full Time
1 Week Ago
Get It Recruit - Hospitality is Hiring a Remote Administrative Assistant - Remote | WFH
We're seeking an Administrative Assistant to join our growing team! This position is ideal for a proactive, highly organized, and customer service-oriented professional who thrives in a hybrid work environment. You'll be supporting multiple executives within our Go-to-Market team, working from our office in Chicago, IL, for 3 days per week.
Responsibilities
Employment Type: Full-Time
Responsibilities
- Provide daily administrative support to multiple executive leaders, including managing calendars, processing expenses, tracking time entries, and coordinating client events.
- Assist the Marketing team with external events, such as sending invitations, emails, shipping materials, and tracking budgets.
- Arrange travel accommodations and bookings (often complex, multi-leg, and international), manage last-minute changes, and handle related logistics.
- Demonstrate a proactive approach to tasks and responsibilities.
- Utilize PowerPoint and Excel to update presentations, reports, and other materials.
- Exercise appropriate judgment and knowledge of company policies when sharing sensitive information, maintaining confidentiality.
- Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting.
- Produce documents with strong attention to detail, ensuring proper punctuation, grammar, and typography, and draft simple letters.
- Assist the Admin team in coordinating logistics, monitoring communication, and ensuring smooth facilitation of remote and local meetings and events, including setup, catering, facilities, building access, and technology.
- Support special projects, client work (RFPs, proposals, conferences, presentations), and company-wide meetings.
- Prepare and organize conference materials for pre- and post-events.
- Handle receptionist duties in our Chicago office (collecting mail, office maintenance, etc.).
- Maintain a clean and organized office space, including the front office, kitchen, and supply rooms.
- Monitor kitchen and office inventory, place orders for supplies while considering cost savings.
- Serve as the in-office contact for events and last-minute requests.
- A Bachelor's Degree is preferred but not required.
- Minimum of 3 years of administrative experience, preferably in a professional services environment supporting multiple executive-level individuals.
- Proficient with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
- Strong attention to detail, robust administrative follow-up and follow-through, enthusiasm, and self-motivation.
- Excellent organizational skills and the ability to prioritize under pressure while maintaining meticulous attention to detail.
- Outstanding written and verbal communication skills.
- Ability to handle highly confidential and sensitive information with discretion.
- Solution-oriented approach, positive attitude, and keen interest in professional development.
- Capable of multitasking in a fast-paced environment, adapting to last-minute changes with flexibility and anticipation.
Employment Type: Full-Time
Job Summary
JOB TYPE
Full Time
SALARY
$50k-63k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/19/2024
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