Administrative Assistant
Be part of an expert team in wet bench design and manufacturing for the semiconductor, biomedical, food processing, and other clean industries. Join a company that values teamwork, integrity, good judgment, respect, innovation, and communication, and is committed to providing quality, cost-efficient, and safe solutions to its customers.
Job SummaryThe Administrative Assistant is a vital support role for multiple departments, managers, employees, customers, and visitors. This position requires a flexible, positive team player dedicated to efficiently and safely supporting the organization's operations.
Key Responsibilities

• Welcome and greet visitors, direct them appropriately, and notify staff of their arrival, providing exceptional customer service.
• Answer telephone calls, provide information to callers, or route calls to the appropriate personnel.
• Maintain a safe and clean reception area by adhering to procedures, rules, and regulations.
• Handle incoming and outgoing mail and fax operations, including sorting, distributing, and preparing correspondence.
• Support company sales promotion activities, including placing advertisements, producing marketing materials, updating websites and newsletters, and assisting with promotional events like trade shows.
• Prepare weekly and monthly sales metrics, maintain sales department statistics and reports, and enter data into databases.
• Maintain filing systems, including quotation and closed sales order files.
• Make travel arrangements, including hotel and car reservations, and keep track of employees' out-of-office schedules.
• Order and maintain office supplies and manage the supply area.
• Maintain Break Room Schedules.
• Handle Job Shop Sales, enter quotes and orders, and assist salespeople as needed.
• Ensure office copiers, printers, and faxes are in proper working order.
• Assist the accounting department with miscellaneous duties as assigned.
• Contribute to the team effort by accomplishing related tasks as needed.
• Perform other duties as assigned, which may be unrelated to the primary role.

Qualifications

• Good working knowledge of Microsoft Office, Windows 7 Pro (and higher), proofreading, basic arithmetic, and filing. Adobe Suite working knowledge is preferred.
• Basic typing skills (60 wpm) and excellent telephone, interpersonal, verbal, and written communication skills.
• High school graduate. Two years of college or technical training in secretarial skills, or equivalent work experience, is preferred.

Work Environment and Expectations

• Support the company's business culture and values by demonstrating teamwork, integrity, good judgment, respect, innovation, and communication, and contributing at optimum levels toward the company's success.
• Ability to safely lift, carry, push, or pull objects up to 50 lbs.
• Ability to walk, stand, and work on feet for the duration of the shift.
• Ability to climb, balance, stoop, kneel, crouch, reach with hands and arms, grasp, handle, and operate hand/power tools or controls.

Benefits Available

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Life Insurance
• Paid Time Off
• Holiday Pay
• Overtime Opportunities
• Flexible Work Schedule
• Employee Referral Program
• Tuition Reimbursement
• Year-End Performance Bonuses
• Competitive Pay (Based on Experience)
• Remote Work Flexibility
• Possible Relocation Assistance

If you're passionate about being part of an innovative team and contributing to the success of a company that values its employees, we encourage you to apply for this exciting opportunity.
Employment Type: Full-Time