Administrative and Housing Coordinator
We are seeking an experienced and highly organized individual to join our team as an Administrative and Housing Coordinator. This position plays a crucial role in supporting our administrative and housing operations, ensuring seamless coordination across multiple locations.
ResponsibilitiesHousing Management:

• Oversee housing facilities, including reservations, guest check-in/out procedures, and billing
• Manage laboratory and equipment reservations, coordinating with project and laboratory managers
• Plan and supervise housekeeping services for dormitories and rental units
• Order housing and housekeeping supplies as needed

Administrative And Financial Support

• Handle day-to-day administrative tasks, such as answering phone calls, maintaining records, and managing written/email communications
• Process office paperwork and workflows, including purchase orders, petty cash, receipts, budget reports, invoicing, and accounts receivable
• Prepare monthly financial/accounting reports and assist with travel arrangements and reimbursements
• Ensure timely renewal of contractor agreements, licenses, and official documents

General Support

• Serve as the welcoming point of contact for staff and visitors
• Organize meetings, conferences, workshops, and special events, occasionally traveling to assist
• Assist the Facilities Manager and Life Support teams with administrative operational needs
• Manage the gift shop, including merchandise ordering and point-of-sale operations
• Maintain staff uniform distribution, inventory, and ordering
• Monitor multiple email inboxes and respond or delegate as needed
• Collaborate with the Environmental and Occupational Safety Officer to ensure accident/incident reporting and safety training coordination
• Report maintenance requests to the Facilities team
• Share facility-wide and staff communications across multiple locations

Qualifications

• Proficiency in computer applications such as Word, Excel, and accounting software
• Ability to work independently, prioritize workload, and multitask effectively
• Excellent interpersonal and collaboration skills, with the ability to work with diverse individuals
• Strong organizational and scheduling abilities, managing housing, research, and educational usages
• Knowledge of general accounting principles and related experience
• Bachelor's degree or equivalent experience preferred

If you are a highly motivated and detail-oriented professional with exceptional organizational and communication skills, we encourage you to apply for this exciting opportunity.
Employment Type: Full-Time