Are you passionate about event planning and looking to grow your skills in the exciting world of meetings and conventions? We have an incredible opportunity for a Hybrid Annual Meeting Coordinator to join our medical association team!
In this hybrid role, you'll play a vital part in coordinating our organization's annual meeting - a large-scale event that brings together healthcare professionals from around the country. Working both remotely and on-site for 3 days during the event, you'll be responsible for overseeing all logistics, from securing function spaces to managing audio-visual and internet requirements.
Key Responsibilities

• Conduct analytical research on past meeting data to determine future needs
• Create detailed timelines and assist with budgeting for the annual meeting
• Serve as the logistics point of contact for industry-sponsored symposia events
• Utilize new technologies to streamline processes and identify cost-saving opportunities
• Collaborate with hotels, convention centers, vendors, and clients to gather and communicate logistical information
• Maintain updated floor plans, drawings, and the annual meeting logistics database

Qualifications

• Bachelor's degree preferred, but relevant experience will be considered
• Minimum of 3 years of experience in event planning or a related field
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite
• Strong organizational and prioritization abilities
• Outgoing personality and eagerness to grow in the meetings and conventions industry

If you're a detail-oriented professional with a passion for event planning and a desire to make a difference in the healthcare community, we want to hear from you!
To apply, please submit your resume and cover letter highlighting your relevant experience.
We are an equal opportunity employer committed to creating a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protected veteran status.
Employment Type: Contractor