16 Executive Assistant - Remote | WFH Jobs in Billings, MT
Get It Recruit - Hospitality is Hiring a Remote Executive Assistant - Remote | WFH
Salary: Starting at $22/hour, depending on experience
Job SummaryWe're seeking a highly organized and proactive Executive Assistant to provide personalized administrative support to our Chief Executive Officer (CEO) and senior management team. This role offers an exciting opportunity to be at the heart of our organization, managing critical communications, schedules, and projects.
Key Responsibilities
- Administrative Support
- Manage the CEO's calendar, including scheduling meetings, conferences, and travel arrangements
- Handle correspondence, draft letters, memos, contracts, and other documents
- Organize and maintain digital and physical filing systems
- Assist with expense reporting and invoice management
- Communication and Liaison
- Act as the primary point of contact for the CEO's office
- Represent the CEO at meetings and events when required
- Coordinate with the Board of Directors, scheduling meetings and preparing reports
- Maintain effective communication with all department managers
- Project Management
- Conduct research and prepare reports for the CEO and senior management
- Assist in developing and implementing processes to streamline organizational activities
- Manage special projects across various departments as needed
- Meeting Support
- Prepare agendas, take accurate minutes, and follow up on action items
- Coordinate logistics for meetings, including catering and travel arrangements
- Compile and distribute meeting materials
- General Office Duties
- Greet visitors and manage incoming calls
- Maintain office supplies and equipment
- Assist with basic bookkeeping tasks
- Ensure the smooth running of the office environment
- Associate degree or vocational certification plus two years of relevant administrative experience; or equivalent combination of education and experience
- Bachelor's degree preferred but not required
- Valid driver's license
- Proficiency in Microsoft Office suite and database management
- Experience working with executives, boards of directors, or in non-profit organizations is a plus
- Knowledge of business management principles is desirable
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Professionalism, discretion, and the ability to handle confidential information
- Exceptional attention to detail and accuracy
- Proactive problem-solving skills
- Ability to work independently and as part of a team
- Adaptability and flexibility in a dynamic work environment
- Full-time position, Monday to Friday, 8 AM to 5 PM, with occasional early morning or evening commitments
- Office-based role with some local travel required
- May involve attending off-site meetings and events
- Physical demands include sitting for extended periods, keyboard use, and occasional lifting up to 25 pounds
Our organization is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type: Full-Time
Job Summary
Full Time
$69k-89k (estimate)
07/27/2024
09/16/2024
The job skills required for Executive Assistant - Remote | WFH include Administrative Support, Scheduling, Microsoft Office, Leadership, Time Management, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant - Remote | WFH. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant - Remote | WFH. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant - Remote | WFH positions, which can be used as a reference in future career path planning. As an Executive Assistant - Remote | WFH, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant - Remote | WFH. You can explore the career advancement for an Executive Assistant - Remote | WFH below and select your interested title to get hiring information.
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