55 Operations Assistant - Remote | WFH Jobs in New York, NY
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Get It Recruit - Hospitality is Hiring a Remote Operations Assistant - Remote | WFH
- Reports to:** Director of Operations
The Operations Assistant is a mid-level role designed to support our Director of Operations in overseeing Production, Packaging, and Warehousing activities. This position plays a key role in upholding our standards of service, quality, and excellence by ensuring precise documentation and diligent follow-through. This role requires a high level of reliability and confidentiality, as well as the ability to work both independently and as part of a team. Join us and become part of a team dedicated to delivering unparalleled hospitality.
Responsibilities & Duties
- **Support the Director of Operations:** Assist in processing Production & Quality, Shipping & Receiving documentation.
- **Inventory Management:** Handle inventory transactions including inventory transfers, receipts, and shipments.
- **Event Coordination:** Manage logistics for client visits, employee meetings, trainings, and events.
- **Administrative Tasks:** Complete a broad variety of administrative tasks for the Director of Operations.
- **Problem-Solving:** Utilize creative problem-solving skills to address challenging requirements.
- **Calendar and Communication Management:** Manage the calendar and inbound/outbound calls. Proficient in scheduling and managing Google Meet, Zoom, Teams, and other remote communication platforms.
- **Client Service:** Provide superior client service with internal and external clients, displaying a proactive, "can do" attitude.
- **Gatekeeping and Prioritization:** Act as the gatekeeper, prioritizing conflicting needs and handling matters confidentially, expeditiously, and proactively.
- **Process Improvement:** Suggest new processes/procedures to expedite projects and day-to-day workflow.
- **Schedule Management:** Work with the Director of Operations to plan, coordinate, and ensure their schedule and tasks are followed and completed.
- **Communication:** Foster open and frequent communication with the team to ensure expeditious support. Provide a bridge for smooth communication between the department and other internal teams; demonstrate leadership to maintain credibility, trust, and support.
- **Strategic Thinking:** Think strategically and see the "big picture" to successfully prioritize competing demands and recognize the impact of decisions on firm operations and client matters.
- **Critical Communications:** Proactively complete critical communications with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Director's relationships throughout the company.
- **Technical Proficiency:** Proficient with Google Suite, Microsoft Word, Excel, and PowerPoint, and can implement edits to documents in those programs.
- **Office Environment:** Generally presents a standard office environment. This position requires on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development, and effective collaboration with colleagues and management.
- **Equipment Use:** Continually operates a computer, keyboard, mouse, and other office productivity machinery, such as a calculator, copy machine, printer, and mobile Smartphone device.
- **Physical Activity:** May occasionally be required to move about in an office setting or position office equipment weighing between 10-25 pounds.
- **Vision and Communication:** Vision abilities required by this job include close vision. Ability to operate a motor vehicle. Frequently communicates with other people and must be able to exchange accurate information in these situations.
CompensationPay range is $50,000.00-$70,000.00, depending on skill level, experience, and/or education. Compensation offered is also subject to local wage and hour laws.
Other DutiesThis job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Benefits
- Paid time off
- Health Insurance
- Equal Employment Opportunity: We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, services, programs, and activities. To request reasonable accommodation, please contact us.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including partners, senior leadership, and internal/external clients.
- Expert-level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Emotional maturity.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.
- Bachelor's degree required.
- Bilingual (English and Spanish).
- Five to seven years of experience supporting C-Level Executives.
- Experience and interest in operations.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
Employment Type: Full-Time
Job Summary
Full Time
$124k-146k (estimate)
08/13/2024
09/11/2024
The job skills required for Operations Assistant - Remote | WFH include Scheduling, Microsoft Office, Verbal Communication, PowerPoint, Problem Solving, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Assistant - Remote | WFH. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Assistant - Remote | WFH. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Assistant - Remote | WFH positions, which can be used as a reference in future career path planning. As an Operations Assistant - Remote | WFH, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Assistant - Remote | WFH. You can explore the career advancement for an Operations Assistant - Remote | WFH below and select your interested title to get hiring information.
If you are interested in becoming an Operations Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Operations Assistant job description and responsibilities
An Operations Assistant performs administrative, reconciliation and customer service duties.
01/17/2022: Binghamton, NY
An operations assistant may also be called upon to perform some secretarial work on occasion.
03/15/2022: Duluth, MN
Being a operations assistant monitors the productivity and budgetary performance of the operations department.
02/23/2022: Trenton, NJ
Operations assistant oversee operations while performing various supportive tasks of an organization.
01/30/2022: Boise, ID
Operations assistant may also help train employees and perform some bookkeeping duties.
01/19/2022: Denver, CO
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Operations Assistant jobs
A career as an operations assistant typically revolves around assisting the operations manager or director.
02/10/2022: Charleston, WV
Assistant operations managers oversee daily activities.
01/09/2022: Fargo, ND
Operations Assistant need to be detail-focused and highly organised.
01/01/2022: Los Angeles, CA
Communicate clearly with customers.
03/08/2022: Pocatello, ID
Have an office operations growth mindset.
03/07/2022: Amarillo, TX
Step 3: View the best colleges and universities for Operations Assistant.
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