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Administrative Assistant
Full Time | Building Construction 4 Months Ago
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Gilbane Building Company is Hiring an Administrative Assistant Near Queens, NY

Overview

The Administrative Assistant oversees all aspects of the document control and administration of the office. The Project Technical Support Assistant provides overall administrative assistance to the entire staff. Monday-Friday day shift.

Responsibilities

  • Provide overall administrative support to the Project Manager
  • Assist the Project Engineer in the maintenance of logs.
  • Attend and Document the Weekly Staff Meetings
  • Assist Superintendents as requested
  • Assist the Project Manager/Project Engineers in the production of the Monthly Report.
  • Assist Project Manager/Superintendent in the reporting of Safety Statistics Monthly to Corporate
  • Assist Project Manager/Project Engineer in the Documentation of Punch listing process
  • Coordination of reproduction of contract documents and submittals as required (and other blueprinting requests)
  • Implementation and maintenance of project filing system
  • Other responsibilities as determined by the Project Executive/Project Manager
  • Monitor and complete the daily read files
  • Gilbane inventory maintenance

Qualifications

KEY COMPETENCIES

  • Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
  • Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
  • Solve Problems - Identify, prioritize and implement alternatives for a solution.
  • Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
  • Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
  • Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

EXPERIENCE/EDUCATION

  • High School Diploma required; Associate’s/Bachelor’s Degree Preferred.
  • Requires 1 years of experience as an Administrative Assistant.
  • Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

  • 1 – 3 years experience as an administrative support professional
  • Excellent capabilities in Microsoft Excel and Word are required.
  • Strong Technical and communication skills are critical

For (Colorado/Connecticut/New York City) this ranges from $21.50 and $26.00 an hour plus annual incentive, benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Building Construction

POST DATE

11/06/2022

EXPIRATION DATE

12/09/2022

WEBSITE

gilbaneco.com

HEADQUARTERS

SAN JOSE, CA

SIZE

3,000 - 7,500

FOUNDED

1870

CEO

JOHN KEEFER

REVENUE

$5B - $10B

INDUSTRY

Building Construction

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About Gilbane Building Company

Gilbane Building Company provides global integrated construction and facility management services. A family-owned organization with 150 years of experience and counting, our clients entrust us to deliver safe, quality projects that stand the test of time. Headquartered in Providence, Rhode Island, the company has more than 50 offices at home in the United States and abroad in Japan, Afghanistan, Ireland, and the UAE. We are steadfast advocates for our clients, our employees, and the communities in which we work. Through community involvement, sustainable business practices, and unwavering inte...grity, we are always striving to be better and to do better. Gilbane Building Company has been honored as a three-time member of the Fortune 100 Best Companies to Work For list and was twice listed in Crains New York Best Places To Work in New York City. In 2017, Gilbane was named on the Crains Largest Construction Firms list for New York for a second year in a row, a testament to the companys strong focus on client satisfaction and reputation for quality. Gilbane Building Company is the construction arm of Gilbane, Inc. that was founded in 1870. What began as a carpentry and general contracting shop, we have become a leading building firm, providing full construction and facilities-related services from sustainable building to the latest in construction technology for clients across various markets. Connect with Gilbane Building Company online: Web: http://gilbaneco.com/ Twitter: https://twitter.com/GilbaneBuilding Facebook: https://www.facebook.com/GilbaneBuildingCompany/ Instagram: https://www.instagram.com/gilbanebuilding YouTube: https://www.youtube.com/user/gilbanebuilding Pinterest: https://www.pinterest.com/gilbanebuildingcompany/ More
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