Overview

The Administrative Assistant oversees all aspects of the document control and administration of the office. The Project Technical Support Assistant provides overall administrative assistance to the entire staff. Monday-Friday day shift.

Responsibilities

• Provide overall administrative support to the Project Manager
• Assist the Project Engineer in the maintenance of logs.
• Attend and Document the Weekly Staff Meetings
• Assist Superintendents as requested
• Assist the Project Manager/Project Engineers in the production of the Monthly Report.
• Assist Project Manager/Superintendent in the reporting of Safety Statistics Monthly to Corporate
• Assist Project Manager/Project Engineer in the Documentation of Punch listing process
• Coordination of reproduction of contract documents and submittals as required (and other blueprinting requests)
• Implementation and maintenance of project filing system
• Other responsibilities as determined by the Project Executive/Project Manager
• Monitor and complete the daily read files
• Gilbane inventory maintenance

Qualifications

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation.
• Solve Problems - Identify, prioritize and implement alternatives for a solution.
• Demonstrate Agility/ Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

EXPERIENCE/EDUCATION

• High School Diploma required; Associate’s/Bachelor’s Degree Preferred.
• Requires 1 years of experience as an Administrative Assistant.
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• 1 – 3 years experience as an administrative support professional
• Excellent capabilities in Microsoft Excel and Word are required.
• Strong Technical and communication skills are critical

For (Colorado/Connecticut/New York City) this ranges from $21.50 and $26.00 an hour plus annual incentive, benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.