JOB DESCRIPTION

Gilbert Unified School District

Purpose Statement :

The job of Office Assistant-Special Education is done for the purpose / s of providing clerical support to special education staff;

maintaining IEP files and calendars; preparing reports; assisting the speech pathologist, psychologist, and special education teachers with general office duties.

Essential Functions

Assists the speech pathologist, for the purpose of typing reports; sending notices of meeting and making reminder calls to parents;

preparing materials; and organizing files and filing.

Completes duties as assigned by the psychologist, special education teachers, and speech pathologists for the purpose of printing quarterly reports;

sending for special education records for transfer students and managing the schedule of the Child Study Team.

Maintains a variety of files, documents and / or records (e.g. reports, logs, databases, agreements, warranty information, permits, etc.

for the purpose of documenting and / or providing reliable information.

• Maintains master calendar for the purpose of ensuring the IEP and MDT campus meetings; sending meeting notices.
• Performs record keeping and clerical functions (e.g. copying, faxing, filing, scheduling, reports, etc.) for the purpose of supporting assigned special education staff.
• Prepares written materials (e.g. standardized correspondence, bulletins, newsletters, etc.) for the purpose of documenting events, providing and / or requesting information.
• Researches discrepancies of information and / or documentation (e.g. Current practices, policies, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Responds to inquiries from students, staff, and / or the public for the purpose of providing information and / or directions as requested.
• Supports assigned special education personnel for the purpose of providing assistance with their administrative functions.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Attends meetings for the purpose of conveying and / or gathering information required to perform functions.
• Maintains inventory of office supplies and materials for the purpose of ensuring the availability as required.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Specific skills required to satisfactorily perform the functions of the job include : operating standard office equipment including using pertinent software applications;

preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and / or ratios; understand written procedures, write routine documents, and speak clearly;

and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes : concepts of grammar and punctuation

ABILITY is required to schedule activities and / or meetings; gather, collate, and / or classify data; and use job-related equipment.

• Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes;
• and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and / or groups;

work with similar types of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans.

Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include : adapting to changing work priorities;

communicating with diverse groups; maintaining confidentiality; and working as part of a team.

Responsibility

Responsibilities include : working under limited supervision using standardized practices and / or methods; leading, guiding, and / or coordinating others;

and operating within a defined budget. There is some opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands : occasional lifting, carrying, pushing, and / or pulling;

some stooping, kneeling, crouching, and / or crawling; and significant fine finger dexterity . Generally the job requires 50% sitting, 25% walking, and 25% standing.

Experience

Job related experience is desired. Education

High School diploma or equivalent.

Required Testing

Pre-employment Proficiency Test

Continuing Educ. / Training

None Specified

Certificates & Licenses

None Specified

Clearances

Criminal Justice Fingerprint / Background Clearance FLSA Status

Non Exempt Approval Date

July 1, 2020 Salary Grade

Grade 106 - 9 Month

Last updated : 2024-06-17