Salary: $18/hour (Non-negotiable)

Hours: Monday, Wednesday, Thursday 9am-3pm, occasional evenings or weekends

Benefits: $50/month tech stipend

Start Date: August 2024

Position Profile

The Administrative Assistant must possess a passion for and commitment to improving the lives and opportunities of girls and gender expansive youth in third through eighth grades. The Girls on the Run program provides a safe and interactive way to learn about healthy living which includes an introduction and education on important topics such as goal-setting, cooperation, healthy decision-making, and self-respect, while training for a 5K event. The innovative curriculum teaches girls to listen and while encouraging them to commit to a healthy lifestyle and learn to harness their inner strength. Our important mission is accomplished by giving girls the tools to make positive choices for a healthy body and mind, while reducing the many risks they face today.

The Administrative Assistant reports to the Girls on the Run Las Vegas Executive Director and the Programs Manager. This is a part time, hourly position, at least to start.

The Administrative Assistant is responsible for assisting the Executive Director with a variety of administrative, programmatic, and development activities. Some of the key responsibilities falling within these areas include:

● Research potential grant and sponsorship funders

● Ensure that all donations, grants and sponsorships are entered into Pinwheel and donor information is updated

● Coordinate donor communications (Quarterly Newsletters, semi-annual postcards, annual tax letters) with Outreach Coordinator

● Write thank you notes for individual donors on behalf of Executive Director

● Write grant applications with supervision of Executive Director

● Ensure funder recognition requirements and limitations are met (website logos, social media, banners, etc.)

● Monitor social media recognition of funders and generate semi-annual sponsor reports.

● Work with sponsors/funders to coordinate swag bag items and employee volunteers

● Send out annual tax receipts emails in January

● Compile end of season data & update Participant Stats and Seasonal Totals

● Keep Pinwheel updated (site tiers, volunteer and donor email lists)

● Assist with management of curriculum inventory.

● Deliver program materials (curriculum books, practice bags, shoes, t-shirts) to participants sites

● Table at community and school events

● Transfer supplies to/from storage unit (merch, shoes, program supplies, 5K materials)

· Train as Coach/Team Adelaide member for greater understanding of the program and to assist with site visits, if needed

· Enter paper registrations into Pinwheel

· Track program needs (shoes, Running Buddies)

· Write coach thank you notes

· Prepare Rainbow Bracelets for GOTR Girl Swag Bags

Work Environment

● Must have reliable transportation, valid driver’s license and current auto insurance. Position requires occasionally visiting schools and sites throughout Clark County.

● Must complete online background check, conducted by outside, secure service provider

● Must positively represent GOTR LV, our programs, and our values in the community and in daily work.

● Ability to take ownership of the position and work with minimal supervision.

● Must be able to lift 40 pounds and handle inventory in off-site storage unit.

● Availability to work occasional nights and weekends a plus (tabling, coaches training, and 5Ks).

Required Qualifications

● Passion for Girls on the Run mission and the ability to comprehend and effectively communicate our curriculum.

● Ability to multitask, prioritize and make efficient decisions.

● Experience with Microsoft Office (Word, Excel, Powerpoint).

● Outstanding organizational skills with an eye for detail.

● Articulate with strong written and verbal communication skills.

● Ability to balance between working in a team environment and working independently.

Preferred Qualifications

● Associate or Bachelor’s degree preferred

• ● Experience with non-profit organizations