Job-: Executive Assistant

Job type-: Direct Hire

Job Location-: Dallas, TX

SUMMARY JOB DESCRIPTION:

• Manage active calendar of appointments, compose, and prepare correspondence
• Arrange detailed travel plans, itineraries and agendas and reconcile corresponding expense reports
• Create meeting(s) timelines, prepare and distribute meeting notifications, correspondence, agenda and materials, as well as subsequent action items, updates or changes
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Assist with office layout planning and office moves, and with partner with IT to ensure IT infrastructure for office space
• Attend and take detailed minutes for weekly, quarterly meetings with leadership and Board of Director meetings.
• Plan in-house or off-site activities, such as parties, celebrations, and conferences.
• Assist with content of corporate newsletters
• Collaborate and support the HR Department to include administrative projects, contact lists, employee information, organizational chart updates
• Overcome challenges and solve problems as they arise, utilizing your ability to multi-task and thrive in a fast-paced, demanding environment
• Manage projects and other special assignments as needed

REQUIREMENTS

• Bachelor’s degree in business administration, communications, or related field
• 5 years Executive Assistant/office management experience in a corporate setting supporting C-level executives.
• Must have ability to handle confidential reports and information with discretion.
• Must possess excellent organization, follow-up and multi-tasking skills.
• Excellent verbal, written and interpersonal communication skills.
• Must have strong detail oriented, able to work independently and with coworkers with a positive attitude.
• MS Office (proficiency to advanced), SharePoint, Oracle HCM or property management software a plus.
• Experience working with 3^rd party vendors on general office administrative items
• Previous experience in supervision of hourly staff a plus