11 Corporate Administrative Assistant Jobs in Kalispell, MT
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Corporate Administrative Assistant
$42k-52k (estimate)
Full Time | Banking
2 Weeks Ago
Glacier Bancorp is Hiring a Corporate Administrative Assistant Near Kalispell, MT
About The RoleThe Human Resource Administrative Assistant will play a key role and provide professional support to the Corporate HR Team. Will strive for accuracy and carefulness of work, paying close attention to detail, rechecking, and proofing work to ensure a high level of quality while maintaining strict confidentiality. Assistant will coordinate Onboarding and Offboarding of employees to help maintain our commitment to a positive work culture and successful employee experience.
This is a Corporate Position, which can only be located in Kalispell, MT.The mid-point for this position is $24.51 per hour (calculated for Kalispell, MT). All compensation offers are analyzed individually and take into consideration multiple factors including but not limited to geographic location, years of experience, and educational background.
Description
EducationRequired/PreferredEducation LevelDescriptionRequired
A high school degree or equivalent required.
PreferredAssociate Degree
2 year degree in a Business or Human Resource related field.
ExperienceRequired/PreferredRequiredExperience Level3 years
Minimum of 3 years administrative experience in an office environment.
RequiredAdvanced Experience
Advanced word processing and computer skills including MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Demonstrated ability working with spreadsheets and performing complex mail merges.
PreferredKnowledge Of
Working knowledge of HRIS platforms or Human Resource experience.
Would an equivalent combination of relevant education and work experience be considered?: No
License/CertificationRequired/PreferredLicense/CertificationRequired Skills And Abilities
Working ConditionsEnvironment: Indoors, a climate-controlled shared work area.
Noise Level: Moderate noise; not extreme or excessive; within reasonable limits.
Lifting: Light work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The employee is constantly required to stand and walk.
VisionClose visual acuity to prepare and analyze data and figures, view a computer terminal, and read the computer screen, printed materials, and handwritten materials.
Physical ActivitiesFrequencyBalancing: Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
Infrequent – rare.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.
Infrequent – rare.
Crawling: Moving about on hands and knees or hands and feet.
Infrequent – rare.
Crouching: Bending the body downward and forward by bending leg and spine.
Occasional – now and then.
Feeling: Perceiving attributes of objects such as size and shape, temperature or texture by touching with skin, particularly that of the fingertips.
Infrequent – rare.
Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling.
Daily.
Grasping: Applying pressure to an object with the fingers and palm.
Occasional – now and then.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Occasional – now and then.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position.
Occasional – now and then.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Infrequent – rare.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Infrequent – rare.
Repetitive Motion: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Daily.
Stooping: Bending body downward and forward by bending spine at the waist.
Infrequent – rare.
What We Offer COMPENSATION & BENEFITS: Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position. We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance, a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a 401(k) retirement savings plan, discounts on banking products and services, and paid sick, holiday, and vacation time. Visit our website for more details!COMPANY OVERVIEW: We are a family of banks whose unique local presence reflects the communities we serve. We welcome the opportunity to grow and change as our customers and communities do the same. Read our story, learn about our banks, and experience life at Glacier Bancorp, Inc. all from our website. Check it out! We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws. Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US. No Recruiters or unsolicited agency referrals please.
This is a Corporate Position, which can only be located in Kalispell, MT.The mid-point for this position is $24.51 per hour (calculated for Kalispell, MT). All compensation offers are analyzed individually and take into consideration multiple factors including but not limited to geographic location, years of experience, and educational background.
Description
- HR Department Support: Review and submit all approved HR invoices electronically for final approval and payment. Complete payroll verification following each pay cycle and serve as department timekeeper. Manage employee car rental program and users in electronic door access system. Complete verification of employment requests and monitor unemployment inbox. Track annual employee acknowledgments including the 5 Days Off Policy ensuring deadlines are met. Coordinate and host monthly virtual HR meetings including meeting set up, creation and distribution of agendas and meeting minutes. Serve as Building Safety Ambassador and Wellness Coordinator. Assist with onsite screenings as needed. Maintain an up-to-date Corporate organizational chart.
- Employee Onboarding and Offboarding: Coordinate new hire onboarding including communicating and arranging logistics with hiring managers. Assist employees with Onboarding questions. Accurately enter new hires into the HRIS System. Coordinate employee terminations including working with supervisors to complete termination checklist. Prepare and distribute employee termination packets and paperwork. Complete termination process in HRIS.
- Filing and Mail: Assist with organization, filing, and maintenance of documents related to bank acquisitions, severance agreements, and employment contracts. Create new employee electronic files within 5 days of hire. Request and track receipt of transfer files from divisions. Pull terminated files to archive. Perform annual audit of Active employee and Terminated employee files. Coordinate the archive of files for offsite storage per retention schedules. Sort and distribute daily department mail. Package and mail new hire gifts prior to start date.
- Administrative support: Greet all visitors and guests in a professional manner. Answer phone for the Chief Human Resources Officer when unavailable and directs calls. Maintain and order department supplies, business cards, name tags, and new hire gift inventory. Coordinate office repairs and annual office upkeep with bank division maintenance personnel as needed. Arrange meals for meetings and events.
- Special Projects: Assist Chief Human Resources Officer with time sensitive and confidential projects as needed. Other special projects may include department mass mailings and printings, complex mail mergers, Advanced Word Processing, and PowerPoint presentations.
- Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Must complete the assigned online training courses and achieve a passing score by due date.
EducationRequired/PreferredEducation LevelDescriptionRequired
A high school degree or equivalent required.
PreferredAssociate Degree
2 year degree in a Business or Human Resource related field.
ExperienceRequired/PreferredRequiredExperience Level3 years
Minimum of 3 years administrative experience in an office environment.
RequiredAdvanced Experience
Advanced word processing and computer skills including MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Demonstrated ability working with spreadsheets and performing complex mail merges.
PreferredKnowledge Of
Working knowledge of HRIS platforms or Human Resource experience.
Would an equivalent combination of relevant education and work experience be considered?: No
License/CertificationRequired/PreferredLicense/CertificationRequired Skills And Abilities
- Demonstrated ability to effectively manage time, multitask and prioritize duties to meet deadlines.
- Ability to be flexible and adapt to changing priorities.
- Must be trustworthy and possess a significant level of credibility, discretion, and diplomacy.
- Must handle sensitive information in a confidential manner.
- Possess a high degree of attention to detail and strong organizational skills to perform in a fast-paced environment.
- Ability to demonstrate courtesy, customer service, and tact.
- Must have the ability to communicate effectively verbally and in writing.
- Must be a team player with a passion for customer service and a proven ability to work effectively with employees at all levels of the organization.
- Must be capable of interacting calmly and professionally with a variety of people from diverse backgrounds at various levels within and outside of the organization.
- Must be capable of regular, reliable, and timely attendance.
Working ConditionsEnvironment: Indoors, a climate-controlled shared work area.
Noise Level: Moderate noise; not extreme or excessive; within reasonable limits.
Lifting: Light work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The employee is constantly required to stand and walk.
VisionClose visual acuity to prepare and analyze data and figures, view a computer terminal, and read the computer screen, printed materials, and handwritten materials.
Physical ActivitiesFrequencyBalancing: Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
Infrequent – rare.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.
Infrequent – rare.
Crawling: Moving about on hands and knees or hands and feet.
Infrequent – rare.
Crouching: Bending the body downward and forward by bending leg and spine.
Occasional – now and then.
Feeling: Perceiving attributes of objects such as size and shape, temperature or texture by touching with skin, particularly that of the fingertips.
Infrequent – rare.
Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling.
Daily.
Grasping: Applying pressure to an object with the fingers and palm.
Occasional – now and then.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Occasional – now and then.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position.
Occasional – now and then.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Infrequent – rare.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Infrequent – rare.
Repetitive Motion: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Daily.
Stooping: Bending body downward and forward by bending spine at the waist.
Infrequent – rare.
What We Offer COMPENSATION & BENEFITS: Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position. We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance, a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a 401(k) retirement savings plan, discounts on banking products and services, and paid sick, holiday, and vacation time. Visit our website for more details!COMPANY OVERVIEW: We are a family of banks whose unique local presence reflects the communities we serve. We welcome the opportunity to grow and change as our customers and communities do the same. Read our story, learn about our banks, and experience life at Glacier Bancorp, Inc. all from our website. Check it out! We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws. Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US. No Recruiters or unsolicited agency referrals please.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Banking
SALARY
$42k-52k (estimate)
POST DATE
06/08/2024
EXPIRATION DATE
07/09/2024
WEBSITE
platform.mi.spglobal.com
HEADQUARTERS
KALISPELL, MT
SIZE
1,000 - 3,000
FOUNDED
1990
CEO
RANDALL M CHESLER
REVENUE
$500M - $1B
INDUSTRY
Banking
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The job skills required for Corporate Administrative Assistant include Customer Service, Administrative Support, Attention to Detail, PowerPoint, Organizational Skills, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be a Corporate Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Corporate Administrative Assistant. Select any job title you are interested in and start to search job requirements.
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