Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Responsibilities

• Maintain multiple calendars for attorneys.
• Act as office manager.
• Assist attorneys with projects and document preparation and organization.
• Maintain client receivables, prepare invoicing for attorney review and communicate with clients about their invoicing.
• Keeps client matters organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
• Assists in making travel arrangements, as requested, for attorneys.
• Maintains and organizes active case files.
• Collect, examine, and organize legal documents for attorney review and case preparation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Research regulations, laws, and legal articles to assist with the preparation of reports and case files.
• Communicate with clients to schedule meetings, interviews, and events.
• Collaborate with accounting to maintain financial records.

Qualifications

• High school diploma or general education degree (GED) required.
• College degree or paralegal certificate preferred.
• 3 years of experience as a legal/executive assistant in a small company (law office preferred).
• Detail-oriented and highly organized.
• Excellent verbal and written communication skills and professional demeanor.
• Strong knowledge of Microsoft Office, including Word, Excel, and Outlook. Working knowledge of law firm case management systems.
• Ability to work independently, manage large workloads, and meet deadlines.
• Strong interpersonal skills and ability to interact with clients on daily basis.
• Independent thinking and problem solving

Benefits: Health insurance and 401k. Small office and friendly environment. Paid time off.

Schedule:

• Office hours are Monday-Friday, 8am – 5pm.

Travel requirement:

• Minimal local travel during normal work hours, as requested.