Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide an up-to-date resume.

Technical Requirements:

• Perform a variety of comprehensive administrative tasks in support of the Director and Deputy Director, Office of Acquisition and Logistics Management.
• Typing tasks to include, but not limited to, letters, memorandums, and any other assigned material (reports, schedules, agendas, manuscripts, abstracts, protocols, etc.); obtain clearances as needed.
• Proofread and spellcheck all documents (drafts and final forms) prior to submitting them for review and maintain a daily back-up copy on the appropriate media of all typed documents.
• Prepare detailed reports of a wide nature, as requested by upper-level management.
• Develop and maintain action tracking systems to log in, issue, and track actions.
• Receive, review, and organize incoming correspondence, reports, and instructions.
• Develop and maintain office filing system.
• Maintain calendar, schedule appointments, and arrange meeting, seminars, and conferences.
• Coordinate the reserving of outside conference room space and audio-visual equipment.
• Coordinate the reserving in internal conference room space and with familiarity of audio-visual equipment, set up as required.
• Reschedule appointments and meetings, when necessary.
• Gather relevant material for use by upper-level management.
• Ensure the documents submitted are in the proper format and style.
• Schedule and maintain an accurate tracking system for all activities, including documentation.
• Electronically route controlled correspondence within the Director’s Synthesize, Analyze, Adjudicate, & Vet Information (SAAVI) system.
• Receive and screen calls and visitors to office and take appropriate actions including phone messages and voice mail.
• Serve as Timekeeper using the Integrated Time & Attendance System (ITAS).
• Enter purchase requests in the Purchasing Online Tracking System (POTS) and route to appropriate approvers.
• Exercise judgment and discretion in ascertaining the nature of the caller’s business and based on knowledge of OALM’s functions and programs, refers callers to appropriate staff members.

• Take meeting minutes (e.g., OALM Council staff meeting, etc.) 
• Keep track of priority and deadlines of documents submitted to OALM Director for review/approval. 
• Prepare training requests; travel authorizations and travel arrangements for OALM Front Office staff and other similar type requests. Submit all orders for Government review and approval. Maintain copies of all travel orders and vouchers in established office files and other documentation needed depending on type of request. 

 Qualifications:

• College degree OR a high school diploma or GED and four (4) years of related work experience
• Ability to perform a variety and more complex administrative functions
• Ability to support senior level staff
• Possess advanced computer skills
• Proficient in various Microsoft applications
• Knowledge of NIH systems, including SAAVI, ITAS, POTS and Travel Concur is preferred. 

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.