Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide an up-to-date resume.

Technical Requirements:

• Provides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
• Provide high-level administrative task support within the Branch.
• Participate in developmental activities involving studies and analysis of internal administrative operations, organizations, or management to achieve greater economy and efficiency.
• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes. Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the
  organization’s strategic plans.
• Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
• Keep government abreast of all commitments via the maintenance of daily calendar.
• Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and
  project management.
• Stays abreast of and implements current regulations, policies and procedures, and updates staff on relevant
  information.
• Research and propose new administrative procedures.
• Review and summarize the content of incoming materials, specially gathered information, or meetings.
• Coordinate the new information with background office sources; draw attention to important parts or conflicts.
• Research and propose new administrative procedures.
• Stay abreast of and implements current regulations, policies and procedures; update staff on relevant information.
• Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual
  compliance is maintained.
• Review documentation for compliance with policy and procedures; interpret instructions for adherence to format;
  collect data; provide summaries for analysis and interpretation.
• Conduct computerized searches of library references, scientific publications and other databases; Extract and consolidate pertinent information.
• Organize scientific articles and materials.
• Plan and complete various special projects.
• Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.
• Provide editorial and logistical assistance to staff on managing special projects/activities.
• Research information requested and provide that information; maintain status of projects; follow up on actions through
  contact with office staff.
• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate
  proponents to research; resolve action processing issues.
• Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains
  complex schedules and calendars, and advises staff on the most effective method and format of presentations.
• Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.
• Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.
• Establish and prioritize meetings appointment priorities, reschedule, or refuse appointments or invitations.
• Schedule room and audio-visual reservations.
• Prepare agendas, handouts and background materials.
• Work with staff on creation and preparation of presentations and slides; provide task support for presentations
  and/or handouts (copy, print, distribute, etc.).
• After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.
• Updates databases and spreadsheets and creates reports for management.
• Develop budget proposals; monitor expenditures.
• Create summaries and reports based on information gathered.
• Develop and manage databases as needed to track protocol metadata and quality control checks.
• Update and maintain the Program and Employee Services (PES) personnel list and phone directories.
• Communicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates
  within and out of PES.
• Maintains inventory and initiates purchase requests.
• Maintain office records including office procurements and reimbursement procedures.
• Oversee inventory of office supplies. 
• Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office
  supply items. 
• Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner. 

Qualifications:

• Associates Degree
• Certified Administrative Assistant
• Executive level support
• Travel Planning
• MS Office

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.