COMPANY: Investment Firm/VC

POSITION: Executive Assistant/Office Manager

LOCATION: New York, NY (Union Square)

HOURS: 8:30am - 5:30pm with flexibility (IN OFFICE Monday-Friday)

COMPENSATION: $75-85K Bonus Excellent Benefits

BACHELOR'S DEGREE: Required

Our client, an investment firm that leads early growth investments in digitally powered consumer brands, is seeking an Executive Assistant/Office Manager to join their team. This role will provide full-cycle support (operational and administrative needs including reception) for the team to help the firm function most effectively and efficiently. The successful candidate will have 1-3 years of administrative experience and possess good judgement, be trust trustworthy, and have the ability to maintain confidentiality and discretion. This is a boutique environment of less than 10 people so the appropriate candidate must be comfortable in this setting.

Responsibilities of the Executive Assistant/Office Manager:

-Provide full-cycle to Partners including administrative tasks, projects, and improving workflows

-Coordinate travel arrangements and triage any issues

-Schedule meetings across various time zones, while being able to anticipate and resolve conflicts

-Manage business contacts

-Take and distribute meeting minutes as appropriate

-Manage logistics for company events, offsites, and more

-Maintain day-to-day needs of the office including ordering kitchen supplies, managing subscriptions, scheduling maintenance, etc.

-Proactively aggregate resources (i.e. agendas) prior to meetings

-File and organize documents

-Greet guests at reception and ensure onsite meetings flow smoothly (i.e. ordering lunch, setting up Zooms, etc.)

-Own special initiatives from conception to conclusion

-Occasionally handle personal errands for Founders, team lunches, etc. as necessary

-Champion and enhance team culture by taking initiative to plan and coordinate team events and celebrating team successes

-Ad-hoc projects as needed

Requirements of the Executive Assistant/Office Manager:

-1-3 years of previous experience as an administrative professional in finance/ technology/ events / hospitality / PR fields

-Bachelor’s degree is required

-Prior experience supporting C-level executives

-Proficiency in Microsoft Office Suite as well as Google Apps

-Must possess a high attention to detail

-Must be highly organized and efficient

-Excellent communication skills (verbal and written)

-Strong ability to naturally interact with all clients of all background and levels

-Self-driven and proactive

-Ability to work in fast-paced, entrepreneurial environment with evolving priorities

-Strong sense of urgency

-Verification of identity, education, prior employment, and references may be required

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.