Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

This position is responsible for handling guide, training sub-ordinate overall billing of AP & AR payment on invoices for carriers and customer. Solving all aspects of issues on billing sides(AR and AP) and maintaining upkeep of invoice and proof of delivery processes for outbound deliveries and inbound material shipments. Providing daily, weekly, and monthly reports from the systems such as statistical data of damages, delivery status, and budgets. And maintaining good relationships between the vendor(s) and customers(HT and other repositioning customers)

Compensation

$80,000-$95,000/Annually

Responsibilities

• Primary- Will be functioning as backup/supporting role of manager(HOT) and supervising all team members by mentoring and monitoring.
  • Most knowledgeable on all aspects of billing process, Glovis SAP, Zuum (inbound), TMS(outbound) and some parts of HT's SAP
  • Act as key person in between HT and MQ admin team and will be responsible for verifying new rates and guide staffs
  • Requires auditing large quantities of invoices (both in and outbound), updating carriers with aging reports for past due payments, and verifying rates.
  • Be involved in newly launched inbound Zuum system implementation to stabilize the accounting system within the Glovis.
  • Trouble shooting with IT related system errors in invoice issue
  • Support to audit accounting book for vendors which served in dedicated movement program(MDD, Trinion, etc.)
  • Analyze and review all AP accounts and reconciliation whenever there is payment issue.
  • Request, receive and analyze reports and data received from 3PL vendor(s)
  • Perform all data reconciliation with proprietary system
  • Assist in the logistics system process to ensure problem resolution, efficiency, and improved distribution.
  • Ensure the invoices are paid under the correct account and apply credit on SAP
• Secondary- Plan and supervise the work load between admin specialists by understanding work load of each accounts and train staff for new accounts.
  • Provide reports to management including system interfaced reports(Zuum and TMS)
  • Work with accounting to verify and predict what all expenses will be as well as providing sufficient evidence.
  • Support the month-end report including journal entry preparation
• Tertiary- Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
  • Handle guide, train sub-ordinate overall billing for inbound, Outbound and Pass thru charges

Benefits of working at Hyundai GLOVIS America Inc.

Medical Insurance

Vision Insurance

Dental Insurance

Health Care & Dependent Care Flexible Spending Accounts (FSA)

Basic Life and AD&D as well as Short-Term & Long-Term Disability

Paid Vacation, Holidays, and Sick leave

Pet Insurance

Hospital and Critical Illness Insurance

Wellness Program and Gym Reimbursement*

401(k) with Generous Matching

Referral Bonuses*

Auto Allowance*

Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*

Discretionary Bonuses*

Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills

• Strong Verbal and Written Communication Skills
• Proficient PC skills - Word, Excel, PowerPoint, Outlook, database management systems
• Experience with training and mentoring new employees
• Excellent organizational skills
• Strong Teamwork, Multitasking, and Time Management Skills
• Bilingual English/Korean Preferred but not Required

Education & Experience

• Bachelors Degree Required
• Six (6) Years of Experience in Billings (A/R and A/P), Logistics and Supply Chain Required

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure.
• Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.