34 Admin Assistant Jobs in Louisville, KY
Glowtouch Technologies is Hiring an Admin Assistant Near Louisville, KY
What Will You Do?As an Administrative Assistant supporting executives, you will play a crucial role in ensuring the smooth operation of executive functions. You will manage complex calendars, coordinate meetings, and handle correspondence to optimize executives' time and productivity. Your responsibilities will include organizing travel arrangements, preparing reports and presentations, and maintaining confidential files. You will act as a key liaison between executives and internal/external stakeholders, fostering professional relationships and ensuring effective communication. By managing office administration and supporting special projects, you will contribute to the overall efficiency and success of the executive team.
Your responsibilities will include, but are not limited to:
- Schedule and manage appointments, meetings, and conferences for executives.
- Coordinate and prioritize daily activities to ensure effective time management.
- Screen and direct phone calls, emails, and other correspondence.
- Prepare and draft letters, emails, reports, and presentations.
- Organize and coordinate travel itineraries, accommodations, and transportation.
- Prepare travel expense reports and reconcile travel expenses.
- Plan, organize, and facilitate executive meetings and events.
- Prepare agendas, take minutes, and follow up on action items.
- Maintain and organize executive files and records.
- Handle confidential and sensitive information with discretion
- Support executive projects by coordinating resources, timelines, and deliverables.
- Handle administrative tasks such as filing, photocopying, and faxing.
- Act as a liaison between executives and internal/external stakeholders.
- Coordinate event logistics, such as venue selection, catering, and guest lists.
- Undertake special projects as assigned by executives.
- Ensure executives have the necessary technological tools and support.
- Proven experience as an administrative assistant, executive assistant, or in a similar role.
- Experience in managing schedules, correspondence, and handling confidential information.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with tools like Zoom or Microsoft Teams.
- Excellent written and verbal communication skills.
- Ability to draft professional correspondence and reports.
- Strong organizational and multitasking abilities.
- Detail-oriented with excellent time management skills.
- Strong interpersonal skills with the ability to interact professionally with all levels of staff and external partners.
- Ability to anticipate needs and solve problems proactively.
- Capable of handling multiple tasks and prioritizing effectively under pressure.
- Flexibility to adapt to changing priorities and needs.
- Demonstrated professionalism and a positive attitude.
- Reliable, punctual, and committed to high-quality work.
Who We Are:GlowTouch is a Louisville-based company that provides personalized contact centers, business processing, and technology outsourcing solutions. In nearly two decades of operations, we have grown from a few employees in a single location to a global company with thousands of staff members who support an international clientele.
“Putting People First” is not just a motto; it’s who we are and what we do. We value our employees, customers, and communities. We don’t hire for jobs; we help employees map out careers with us and have an enviable retention rate. Many clients have been with us for decades because we go beyond doing what is expected. A lot of companies talk of having a family atmosphere; we put those words into action.
Education: High School Diploma or equivalent educational experience is required.
Location: This is an onsite position is in our corporate headquarters 9931 Corporate Campus Dr, Suite 1400, Louisville, KY 40223
Job Type: Full Time
Benefits: GlowTouch offers a comprehensive benefits package that includes health, life, vision, and dental insurance, as well as a 4% max matching 401K, and other financial opportunity options
GlowTouch is a certified woman-owned business and an EOE employer that welcomes diversity
Job Summary
Full Time
IT Outsourcing & Consulting
$44k-55k (estimate)
06/20/2024
07/18/2024
spetricca.com
Louisville, KY
<25
IT Outsourcing & Consulting
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The job skills required for Admin Assistant include Time Management, Verbal Communication, PowerPoint, Organizing, Office Administration, Logistics, etc. Having related job skills and expertise will give you an advantage when applying to be an Admin Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Admin Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Admin Assistant positions, which can be used as a reference in future career path planning. As an Admin Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Admin Assistant. You can explore the career advancement for an Admin Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Admin Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Admin Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Admin Assistant job description and responsibilities
Admin assistants give support to businesses by organizing meetings, typing documents and updating computer records.
12/28/2021: Brownsville, TX
File and retrieve organizational documents, records and reports electronically.
01/02/2022: Lancaster, PA
Maintain an organized filing system of paper and electronic documents.
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May conduct research, compile data, and prepare papers for consideration and presentation to staff.
02/16/2022: Nashville, TN
Perform admin duties and any other ad-hoc duties that may be assigned from time to time.
12/25/2021: Wichita, KS
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Admin Assistant jobs
Admin assistants who take the time to get to know the business they are working for are highly valued by employers.
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Administrative assistants need a range of skills to carry out the job effectively and some positions will also require a set level of experience.
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Excellent communication skills are one of the mandatory administrative assistant requirements.
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This CPD certified Administrative Diploma equips students with all the administration focused skills needed for a career as an admin or office assistant.
02/20/2022: Altus, OK
Having an experience with admin work with a strong focus on workflow and process will be an asset.
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Step 3: View the best colleges and universities for Admin Assistant.
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