Pay Range:$26.00 - $27.00/hour

Job Summary

HR Clerk is responsible for assisting in the coordination of HR events and providing administrative support to the department, including office management. HR Coordinator provides People team support, employee records management, office administration, and HR event coordination. This position will report to the Sr. Director, HR

Duties and Responsibilities

Administrative Support:

• Perform basic HR transactional support such as file maintenance.

• Manage onsite badging and building access.

• Sort and distribute incoming mail for the HR department.

• Handle the daily maintenance of office areas, conference rooms, and common areas.

• Manage and maintain office supplies and equipment.

• Ensure office spaces are stocked and well-maintained, including breakrooms.

• Assist with safety and security efforts within the office, including first aid and emergency preparedness.

• Maintain personnel files, including I-9 files, ensuring accuracy and compliance.

• Maintain HR department records in an organized manner, including both electronic and hardcopy files.

• Support hiring and onboarding of employees including temporary workforce

• Assist in Timesheet review and payroll preparation

HR Support:

• Assist with the onboarding process for new hires, including preparing and filing documentation.

• Support the review of timesheets and assist with payroll preparation.

• Help maintain and update company organizational charts (Pingboard).

• Assist with badging processes across all locations.

• Assist with safety/security efforts within the office (first aid, emergency preparedness)

Event Coordination:

• Assist in coordinating various HR-led programs and events such as Benefits Fairs, Job Fairs, and Employee Appreciation Events.

Compliance and Records Management:

• Ensure compliance with health and safety requirements, including COVID-19 protocols.

• Track and manage COVID-19 cases and compliance for the location.

• Assist in maintaining, executing, and tracking industry licensing and county badging requirements.

• Maintain HR department records, including electronic and hardcopy files, in a timely and well-organized manner; assist with record retention and destruction.

• Manage onsite badging and building access

Other Duties:

• Manage and maintain company organizational charts (Pingboard)

• Assist in coordinating various HR-led programs and events (e.g. Benefits Fair, Job Fairs, Employee Appreciation Events, etc.).

• Program and maintain timeclock records and programing

• Daily maintenance of office, conference rooms and common areas such as breakrooms, including but not limited to; stocking and ordering of food/coffee/beverage

• Manage and maintain office supplies and equipment

• Perform other duties and responsibilities as assigned by management.

Qualifications

• Minimum 2 years of administrative support experience in a professional business environment.

• High school diploma or equivalent; additional HR training or certification is a plus.

• Strong attention to detail.

• Effective written and verbal communication skills.

• Ability to prioritize and manage multiple tasks.

• Experience handling confidential information.

• Effective interpersonal, teamwork, and organizational management skills.

• Proficient in Microsoft Office (Outlook, Word, Excel) and Google Suite.

• Strong computer skills including proficiency in Google Suite and Microsoft Office, comfortability with various software and databases.

• Cannabis experience a plus but not required

Work Environment

•  This position will work in an indoor manufacturing facility with controlled temperatures; may be exposed to bright lighting, loud equipment, airborne particles, moving mechanical parts, and working in proximity with staff and vendors.

•  This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and may work in proximity with customers and staff.

•  Must be able to travel to other office locations.

•  Occasional travel required for team meetings

Job Requirements

•  Work revolves around objectives, projects, and priorities, not hours; must be able to work weekends, holidays, and occasional overtime as needed.

•  Must be able to stand, walk, lift, sit, and bend for a majority of their work schedule.

•  Must be able to travel to other office locations.

•  Ability to use computer and calculator for 8 hours or more.

•  Required to have a valid driver's license with acceptable driving history. Must have own transportation.

•  Must be 21 years of age or older.

•  Must comply with all legal or company regulations for working in the industry.

•  Selected candidate will be required to complete a post offer, pre-employment background check with the local law enforcement or local Police Department.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

•  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

•  Some lifting, squatting, bending, pushing and pulling.

•  Must be able to lift and carry up to 50 pounds on a regular basis without assistance.

•  Regularly required to stand, walk, sit, bend, lift, push, pull, talk and hear for extended periods of time.